Admin Support

**Deutsche Windtechnik** is Germany’s largest Independent Service Provider offering a comprehensive service package for Wind Turbine Generators (WTG) from one single source. With more than 8.000 WTGs under contract and more than 2,200 employees operating in several European countries, Deutsche Windtechnik sets the bar for Independent Service Provider services in the European wind energy sector.

In 2015, Deutsche Windtechnik entered the UK market and now has over 640 WTG’s/700MW under Service & Maintenance contracts, our aim being to expand further into both onshore and offshore markets. Deutsche Windtechnik Ltd‘s head office is located in Edinburgh.

You will work closely with all departments in the UK and other group companies to ensure we are providing a level of service expected from a market leader. Although the majority of your time will be spent working in the UK you may be expected to spend some periods working with colleagues in Germany and in other DWT group countries.

At Deutsche Windtechnik Ltd, we need to make our people our priority and make it our mission to give customers a choice outside of traditional OEM service provision. Our vision is to be the preferred independent service provider for all wind farm owners and operators by making our services safer, cleaner, efficient, compliant, and right the first time.

**Your duties and responsibilities** Managing and supporting the day-to-day administration of the business providing **specific functional area tasks such as**:

- Provide high level general administration support for the shared support function to all departments in the business such as managing mailbox and post, arranging meetings/ rooms, organising travel, accommodation, refreshments etc
- Office and site supplies - ordering / price negotiations / quotations / checking delivery
- Order/set up of laptops and mobile phones
- Dealing with all correspondence, queries, and complaints
- Develop and maintain effective filing and retrieval systems
- Ensure that functional databases are accurately updated in a timely manner
- Reporting and monitoring spreadsheets and reports
- Purchasing administrations support
- Invoicing to customers and processing suppliers
- Bank, credit card & expenses processing
- Raising POs
- Creating quotations through the ERP tracker
- Admin support for stock takes
- Maintaining documentation in relation to Policies, Procedures, Work Instructions Risk Assessments
- COSHH Assessments
- Monitor and follow up orders from suppliers and chase outstanding orders
- Working with employee’s confidential information
- Updating and inputting data for company metrics
- To undertake any ad hoc administrative tasks as and when required by line manager and all shared support functions following company requirements.

**Experience**
- Experience of administration and supporting multiple departments
- Experience working in a busy office environment
- Excellent IT skills and proficiency in using Microsoft Office (e.g., Outlook, Excel, Word, PowerPoint, and SharePoint

**Essential**
- Knowledge of administrative practices and procedures
- Excellent attention to detail
- Able to prioritise work and successfully meet deadlines
- Be willing to learn new skills and be adaptable to change in processes as needed
- Ability to adapt and support multiple teams when needed

**Qualifications/ Skills/ Requirements**
- A team player who enjoys helping others
- Highly organized individual with a pragmatic approach to solving problems
- A reliable individual with a high level of integrity and motivation
- Excellent communicator (written and verbal)
- Proactive and self-confident who can work methodically and well under pressure
- Able to work independently and flexibly covering a wide variety of support within the business.

**Our offer**
- Private Pension
- Health Insurance
- Company events
- Challenging and interesting tasks with good development opportunities in a dynamic business environment
- A comprehensive and individual training for the best possible start

**Have we sparked your interest?**

If so, we would like to get to know you

deutschewindtechnikatwork