Cadet Administrative Assistant

**SOUTH EAST RESERVE FORCES’ AND CADETS’ ASSOCIATION**

**JOB DESCRIPTION**

**Job Title**: Cadet Administrative Assistant **Pay Band**: E1 (AHW)

**Post Holder**:
**Department**: Hampshire and Isle of Wight Army Cadet Force

**Line Manager**: Cadet Executive Officer

**General Description**:
**1. **The CAA is a full time employee of the RFCA and is responsible to the CEO for all administrative and G4 matters within his allocated Area/Detachments.

**2. **CAA, appointed after the 1 Aug 09 are required as a condition of their employment, to serve in the ACF and may qualify for Voluntary Allowance (VA) when on special paid, annual or weekend leave.

**General Responsibilities**

3. Management of ACF Properties:
a. Prepare and publish an initial site risk assessment on buildings and external areas and carry out at least an annual review.

b. Conduct monthly internal and external inspection of building fabric, fixtures, fittings and furnishings, report defects, correct faults in compliance with SHEF legislation and regulations and prepare works service submissions where necessary.

c. Co-ordinate access for contractors and monitor works services on behalf of RFCA.

d. Manage any ground maintenance, implement frost precautions and monitor mains services and facilities as required by RFCA.

4. a. Maintain records for each Detachment and account periodically as directed by the CQM for:
(1) Accommodation stores.

(2) Training stores and equipment.

(3) Fire safety equipment.

(4) Publications and manuals.

b. Issue and account for all clothing and equipment on loan to Detachment staff and cadets. Advise and assist the Detachment Commander to take any necessary action to recover uniform from cadets when they leave the ACF.

c. Inspect all stores and equipment issued to the Area HQ and each Detachment on a periodic basis as directed by the CQM and make provision for replacements as necessary.

d. Make evening visits to all their Detachments at least once during a 6 week period or as necessary to carry out these duties and to advise and assist the Detachment staff to manage Detachment stores and equipment properly.

e. Assist the CQM to prepare weapons and any controlled stores for LEA.

5**. **SHE&SD Management:
a. Display the Cadet Commandant’s SHE&SD policy statement at each Area HQ and Detachment.

b. Provide, inspect and test Detachment fire safety equipment and replace as necessary in accordance with the DSA Fire Management Plan.

c. Provide and publish Detachment Fire Orders and position fire exit signs in accordance with the DSA Fire Safety Management Plan.

d. Ensure that each Detachment holds a monthly fire practice and maintains a record.

e. Arrange for portable electrical and electronic appliances to be tested as directed by RFCA.

f. Provide each Detachment with a first aid kit as supplied by the CQM and ensure that each Detachment operates the accident/incident reporting system and check the First Aid box on a monthly or as required by the CEO.

g. Liaise with any lodger unit or tenant concerning SHE&SD matters.

h. Ensure that each Detachment maintains a visitor’s log.

I. Responsible for ensuring that the 4C’s are in place during the normal working day.

6. Range Safety: (For those Detachments with a miniature range)

a. Act as Range Officer and provide, publish and annually review Range Orders.

b. Publish and revise annually, a list of authorised Range Conduct Officers for each range.

c. Regularly inspect the Range fabrication and condition on a monthly basis and counter sign the Range Log.

d. Attend range safety inspections arranged by Formation HQ and arrange range cleanliness inspections in accordance with RFCA policy, and action any subsequent reports.

7. Security:
a. Attend Area HQ and Detachment security inspections and reviews as arranged by Formation HQ and action any subsequent reports.

b. Ensure the secure storage of weapons and ammunition at each armoury or Detachment arms store in accordance with current regulations. Ensure that secure arrangements are made to transport weapons and ammunition to training, and that proper records for arms and ammunition checks, issues and receipts are kept.

c. Monitor, on behalf of the CQM, the correct handling of security keys at Area HQ and Detachments.

8. Motor Transport: Support the CQM in his duties as Motor Transport Officer (MTO).

a. Carryout familiarisation training as and when required

b. Arrange hire vehicles as and when required

c. Maintain up to date driving records for CFAV’s

d. Assist the MTO in repairs, servicing, MOT’s and allocation of vehicles to Areas and Detachments for training

e. Control of ATUD’S, FMT600’s and vehicle accident forms

f. Assist the CQM in preparing for the LSA&I

9. Cadet Training Away from the Detachment:
a. Assist the Area/Detachment Commander by booking training/activity facilities, compiling requests for logistic and administrative support and booking transport as authorised by the CE