HR/payroll Assistant

IPM Facilities is a growing leader in commercial property and grounds maintenance, driven by a dynamic team of specialists. We are committed to creating inspiring environments, fostering staff development, and building lasting client partnerships. Alongside maintenance contracts, we offer 24/7 support through our responsive service desk, collaborating with operations managers and suppliers to ensure exceptional service.

As part of our expansion, we are looking for a **HR/Payroll Assistant** to join our Head Office in Bordon. In this role, you will support a variety of HR and payroll functions, ensuring accurate and efficient processing of employees across multiple locations.

Your responsibilities will include handling payroll administration, maintaining employee records, and assisting with HR processes to ensure compliance with regulatory standards and company policies. You will play a key role in supporting the HR team, fostering strong employee relations, and contributing to the smooth operation of the department. Attention to detail, the ability to meet deadlines, and a commitment to maintaining confidentiality and accuracy are essential in this role.
Your main responsibilities will include, but are not limited to:

- Assist with recruitment activities, including posting job adverts, scheduling interviews, and preparing new hire documentation.
- Coordinate onboarding and offboarding processes, ensuring all necessary paperwork is completed.
- Manage absence records, probation deadlines and other HR-related tracking via the Company’s HR system.
- Assist with organising training sessions, maintaining training records, and tracking compliance.
- Gather, verify, and input payroll data, including timesheets, overtime, and deductions.
- Assist in preparing monthly payroll for review.
- Respond to payroll-related queries from employees, ensuring issues are resolved promptly.
- Prepare reports, letters, and presentations as required.
- Maintain an organised filing system for both digital and physical records.
- Adhoc Duties

Role Requirements
- Strong administrative and organisational skills.
- Excellent attention to detail and a high level of accuracy.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Strong communication skills, both written and verbal.
- Proficiency in Microsoft Office (Word, Excel, and PowerPoint).
- Familiarity with HR and payroll software (desirable but not essential).
- Ability to manage time effectively and prioritise workload.

What you’ll receive in return:

- 23 days holiday per annum, plus 8 bank holidays (pro rata, contractual)
- 4 extra wellness days per year (After Probation)
- Bonus Scheme (After probation)
- Group Life Assurance Benefit Scheme
- Auto Enrolment Pension
- Real Living Wage Employer

IPM Facilities Ltd is an equal opportunities employer and is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age.

To ensure we do not create any barriers in our selection process, and to help us implement our equal opportunities policy effectively, if you have a disability or impairment (including autism), please make us aware if you would you like us to provide any reasonable adjustments for the recruitment process. Please note you will need to let us know what adjustments are needed or provide any reports before your interview/assessment

**Job Types**: Full-time, Permanent

Additional pay:

- Bonus scheme

**Benefits**:

- Additional leave
- Company pension
- Free parking

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Bordon, GU35 0AX