Women’s Health Clerk for Specialist Teams
20 hours ago
Maintain specialist clinic lists and update Electronic systems including EPR as necessary. Confirm patient demographics are correct and update EPR if required. Run and action Data Quality reports on electronic systems such as Maternity Medway Complete all quality assurance data as required Book new and follow up appointments as required for specialist clinics. Reconcile clinics as patients are discharged.
Order and maintain stationary, arrange collection and storage. Update and enter information on ORMIS as required. Collate daily and weekly Maternity Service Statistics. To assist midwifery staff with the management of safe records.
This may include the photocopying of notes for appointments or transfer of women to other hospitals and ensuring appropriate filing on electronic record systems. To liaise with the midwives regarding any amendments to Maternity Medway and monitor completion. Assist the specialist leads to complete and extract data for the service needs. Ensure maternity records are up to date and if necessary close the pregnancy on Maternity Medway/electronic systems using additional systems and evidence to support this.
Take minutes and type up from team meetings as requested, maintaining and completing action plans with data received and with oversite from specialist midwife. Induction of Labour Booking, Cancelling, Reconciling and updating electronic systems as required. Scan onto O Drive results / information as required Raise any IT queries on Hornbill and follow up to completion. Prepare Notes and Filing for scanning onto ACP Any other duties relevant to the post.
Maintain and update database records as required, escalating where data is missing /unobtainable to the specialist team. Submit data to external bodies as requested, following up this has been received and escalating where this has not been completed. Support preparation for MDT meetings Support staff in preparation for external reports and meetings To ensure the failsafe systems in place are monitored and adhered to. May be required to support with amending and maintaining Information leaflets.
May be required to support with inputting data for reports under direction of the clinical leads. Analytical and Planning To be involved in the collection of data and involvement in audits relating to the specialist services Submit data to external bodies as requested by the To ensure all Maternity Medway Data Quality Reports are run and actioned in a timely manner escalating missing data or system issues. To monitor action plans and accurately update, following up data To be a knowledgeable source of information in relation to the clinic and specialists routines and to be able to direct staff and other stakeholders to them. Policy and Service Development To be involved in the development of the service by attending meetings, taking minutes and updating action plans.
Propose changes to and make recommendations for Policies and Procedures, guidance policies, as appropriate. To collect and maintain data and share results of audits and reports.
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