Personal Assistant

3 days ago

Surbiton, United Kingdom Pertemps Heathrow Full time

A new and varied opportunity has arisen with my client to work from their Surbiton office as an Office Manager with executive assistant responsibilities. Acting as the first point of contact for visitors, you will be required to uphold the company cultureand values at all times while ensuring an exceptional meet and greet service.
You will be required to co-ordinate meeting rooms and ensure the office space is upheld to an immaculate standard.
Additionally, there is a need to assist senior management with ad hoc PA and administrative activity as and when required.
About the role;
Manage and maintain the reception area.
Represent the business with a positive attitude and professional appearance.
Prepare for and greet visitors to the office making them feel welcomed and looked after.
Signing in visitors and liaise with security officer.
File and retrieve corporate documents from the company’s shared drives for distribution as required.
Liaise and manage third party maintenance and cleaning contractors regards upkeep of the Office
Plan and organise conferences and other business related internal and external company events including venue selection, travel plans and joining instructions.
Prepare agendas and make arrangements (including refreshments and lunch) for meetings as necessary.
Attend meetings as required in order to record minutes, compile, transcribe, and distribute minutes of meetings.
Perform general office duties such as ordering stationary, material and supplies, maintaining records management and filing systems.
Assist management based in Surbiton supporting them with general office duties such as diary management, travel plans, preparation of correspondence, ad-hoc reports, memos, letters etc.
Assisting colleagues with administrative tasks
Ad Hoc duties as required in an office environment
Person Specification
All about you;
Proven PA experience working in a busy office with highly varied duties, ideally gained in a commercial multi-site business.
Enthusiastic, polite and friendly attitude at all times with good interpersonal & relationship building skills.
Has a good eye for detail with the ability to produce accurate documents in a timely fashion.
Good working knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Has a positive approach to change and is willing to work with management developing and implementing new systems, processes and procedures.
When required can demonstrate the ability to use own initiative and work effectively under pressure.
Good level of education to A Level or equivalent with secretarial qualifications and ideally shorthand.
Good personal organisational skills with ability to prioritise, track and progress work in hand by preparing and following up short term plans.

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