Project Coordinator

6 days ago

Grangemouth, United Kingdom BGEN Ltd Full time

**Job Description: Project Coordinator - Scotland** **Department: Operations** **Function: Project Delivery Support** **Purpose** To manage the arrangements for field based activities and materials and provide support where needed for the effective management and delivery of key projects across Scotland. **Location** Based out of BGEN Technology Grangemouth office, there may be occasional requirements to attend at a client’s office for meetings. **Dimensions** Size of projects: Primarily working on utility projects - multiple sites - project value >£5M. Location of projects: Utility assets throughout Scotland **Organisation** BGEN Ltd - Technology SBU The job holder shall report to the Project Management team. **Principal Accountabilities** For the Grangemouth office: - Book hotel accommodation and make travel arrangements (e.g. flights, trains, ferries, car rental) for all project staff. - Manage all materials required by field based staff, maintaining sufficient stock of parts and materials and ensuring it is distributed accordingly. - Liaise with clients to book site accesses in good time and ensure, where they are needed, client and contractor representatives are booked in for site activities. - Maintain a register of staff qualifications and competencies and raise requests for training when required. - Setting up systems when new projects are received. - Undertake Document Control activities, utilise where required and appropriate client specified document control systems and portals, these could include SAP, A Site, SharePoint etc. - Manage holiday calendar for all staff. - General office administration support. For assigned projects: - Ensure all project and QA documentation is produced on time and filed appropriately. - Ensure the ‘Project Portal’ and other electronic filing systems are kept up to date as required. - Assist the Project Manager in defining project milestones and producing project plans and programmes. - Attend project meetings and provide a written record of discussions held. - Assist in producing Risk Assessments and Method Statements (RAMS), issuing them as required. - Assist with completing O&M and project manuals and handover documentation. **Special Features** - Must have good organisational skills and the ability to multi-task, prioritise activities and work under time pressures. - Needs to have good communication skills at all levels. - Must be positive, approachable, willing and helpful. - Must be a good team player. - Must be able to work under own initiative - The job holder shall have a willingness to partake an annual performance 1 to 1 review, to attend and have an active participation in all internal and external training courses. - Hold a full UK Driving Licence. **Profile** - Good basic education particularly in English language and grammar. - Health and Safety qualification and/or knowledge/experience preferred. **Job Related Experience** Individuals will ideally have previous experience of working in a similar or related role. The applicant must possess good I.T. skills and be proficient in Microsoft Office 365 (i.e. Word, Excel, Powerpoint, Sharepoint) software. Ability to communicate effectively at all levels within the organisation and with clients. **Job Types**: Full-time, Permanent Schedule: - 8 hour shift - Monday to Friday Work Location: Hybrid remote in Grangemouth Reference ID: BGEN087

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