Facilities Coordinator

2 days ago

London, United Kingdom Neuberger Berman Full time

Your Team

The Corporate Real Estate team is responsible for Front of House, hospitality, Events Management and Facilities. The facilities team is responsible for maintaining a safe and comfortable workspace for employees and is in charge of space planning, security, compliance with health and safety regulations.

The Role

The Facilities Coordinator plays a pivotal role in maintaining a functional, secure, and pleasant working environment, working closely with the CRE Manager and other departments to ensure the firm's needs are met efficiently.

Primary Responsibilities
- Assist the CRE Manager in daily operational tasks, ensuring the smooth functioning of all office facilities in EMEALA.
- Assist in preparing and monitoring the facilities budget, processing invoices, and tracking expenses.
- Provide facilities oversight and support to other Neuberger Berman offices in EMEALA
- Manage and coordinate routine maintenance and repair activities for office equipment, HVAC systems, BMS, and other facility infrastructure.
- Day to day liaison with landlords and local authority officials.
- Solicit bids from contractors for and award contracts after securing required approvals. Maintain a working knowledge of all vendor contracts and ensure specifications are met.
- Assist with managing space allocation and layout planning
- Maintain an inventory of office supplies, furniture, and equipment, ensuring adequate stock levels.
- Ensure that all offices in EMEALA comply with health and safety regulations, and coordinate regular safety inspections.
- Assist in developing and implementing emergency procedures and evacuation plans, and participate in safety drills.
- Respond to and coordinate contractors during out-of-hours building emergencies, such as power outages, ensuring swift and effective resolution.
- Maintain accurate records of facilities operations, including maintenance logs, service contracts, and warranty information.
- Set up and coordinate meeting rooms, including arrangement of furniture and audio/visual equipment.
- Provide support for facilities-related projects, such as office moves, and minor works
- Support the implementation of sustainability programs, such as recycling and energy efficiency measures.
- Oversee the building security measures, including the management of access cards and keys.
- Provide logístical support for events held within the office premises, including setup and breakdown.
- Any other duties as reasonably required

Qualifications and Experience
- Minimum of 2-3 years' experience in facilities coordination, assistant manager or a similar role.
- Health and Safety Qualification, e.g. IOSH or NEBOSH
- Facilities Management certification e.g. IWFM or IFMA

Technical Skills
- Good understanding of building services and facilities management processes
- Strong organisation skills
- Proficient in the use of standard office software including PowerPoint and Excel and facilities management systems including CAFM and BMS.

Interpersonal Skills

Excellent verbal and written communication skills for interacting with staff and other stakeholders.
- ._
- Learn about the _
- Applicant Privacy Notice_
- ._

  • Facilities Coordinator

    7 days ago

    London, United Kingdom Optim Facilities Full time

    This is an exciting opportunity to join an established and growing business. We are looking for someone who is flexible with a can do attitude and a strong eye for detail with a methodical and organised approach. This is a fast moving and pressured environment and we are looking for someone who will thrive on this. Strong communication and interpersonal...

  • Facilities Coordinator

    4 days ago

    London, United Kingdom Optim Facilities Full time

    **About Optim Facilities** Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth...

  • Facilities Compliance Coordinator

    4 days ago

    London, United Kingdom Optim Facilities Full time

    **About Optim Facilities** Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth...

  • Facilities Compliance Coordinator

    1 week ago

    London, United Kingdom Optim Facilities Full time

    **About Optim Facilities** Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth...

  • Commercial Facilities Coordinator

    4 days ago

    London, United Kingdom Optim Facilities Full time

    Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties, mainly situated in central London working directly alongside our clients and tenants to ensure the smooth running of the buildings. This is an integral role...

  • Facility Coordinator

    2 weeks ago

    London, United Kingdom Newmark Full time

    The Facility Coordinator is responsible for ensuring the smooth operation of the office environment used by a confidential Technology/Hardware company. Located in London, the office also serves as a showroom and coworking space for channel partners. The Facility Coordinator will act as the Single Point of Contact (SPOC) for users and visitors, coordinate...

  • Facilities Coordinator

    2 weeks ago

    London, United Kingdom OBM Ltd Full time

    OBM have an excellent opportunity for a Facilities Coordinator on a contract basis with our operator client at their Uxbridge premises in London. **Key Duties** - To maintain relationships with all Facilities Management (FM) service providers on Uxbridge site. - To proactively contribute to providing a suitable and safe working environment for CNOOC...

  • Facilities Coordinator

    1 day ago

    London, United Kingdom Catch 22 Full time

    We are currently working with an established Facilities Management Service Provider looking to appoint a **Facilities Coordinator** to work with their team in Central London. This role is initially a 12 month contract but could lead to a permanent position for the right applicant. Core responsibilities of the **Facilities Coordinator **in this role...

  • Facilities Coordinator

    2 weeks ago

    London, United Kingdom Adecco Full time

    Job Title: Facilities Coordinator Location: Piccadilly Circus, London Contract Type: Temporary Duration: 3-6 months Pay: £19 - £21.50 per hour Working Hours: Monday to Friday, 8 AM - 5 PM The Role: As a Facilities Coordinator, you will play a crucial role in maintaining the smooth running of our client's facilities operations. Your responsibilities will...

  • Facilities Coordinator

    7 days ago

    London, United Kingdom Pertemps Network Group Full time

    **Job Description**: Are you looking to play a vital part in a fast-paced investment firm? This modern mid-sized beautiful investment firm seeks out an outstanding, service-driven, and focused Facilities Coordinator who is keen to work in a highly organisational and fast paced environment. This is a client-focused global firm with offices across Europe who...