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Digital Health Records Team Leader
2 weeks ago
Digital Health Records Team leader Band 4 - 37.5Hrs - Kingmoor park
The Digital Health Records department role is ensuring that all Trust staff receive access to digital images or documentation via the Electronic Document Management system (EDRMs) and associated Electronic Patient Records and Patient Administrative Systems. This Digital Health Records Team leader posts will be a support mechanism for the Health Records Manager and Operational Leads and deputising where appropriate.
- Supporting the operational lead in the flexing of staff to ensure sufficient capacity to meet operational demands
- Ensuring the flow of medical records / information, either created in the Trust or pulling records for the preppers to scan and checking the process from start to finish is working in line with naming convention in the EDRMs.
- ensuring the data quality of the images and documentation within the Electronic Document Management system and reporting any discrepancies, through approved routes to the Digital Health Records Audit and Data Quality Lead for investigation so that a reasonable level of quality (to be determined) is achieved.
- Deputising for relevant leads and other team leader as required
Flexibility in terms of working hours to ensure the department is covered.
This post will support patient care on the front line through high quality, accurate and timely information along with the provisions of education and guidance on the management of health records.
- Co-ordinate the shifts and the staff on a day to day basis ensuring adequate operational cover each day.
- Co-ordinate the processes for annual leave / absences and accordingly authorising
- Give the staff support to ensure that their daily objectives of prepping, scanning and data quality is achieved, including operationally picking up tasks to support.
- Monitor and report sickness absence within the teams.
- Share knowledge and expertise in the administrative processes (i.e. running of IFIT reports)
- Cross cover for colleagues in times of annual leave and sickness cover
- Fully compliant with mandatory training
- Undertake staff appraisals
- Support the Health Records Manager with the investigation of complaints regarding case note availability
At NCIC, we have an ambition to deliver outstanding hospital and health services to half a million people. Established on 1st October 2019, the Trust is creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout north Cumbria and beyond. We’re responsible for delivering over 70 services across 15 main locations and we employ more than 6,500 members of staff.
Our 5 key principles demonstrate our belief in the delivery of ‘safe, high quality care every time’.
- Being a clinically led organisation
- Quality and safety at the heart
- A positive patient experience every time
- A great place to work
- Managing our money wel
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Please see attached Job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see ourPolicyfor eligible vacancies
- Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
Important Information
- Junk Mail is checked regularly
**Disclosure and Barring Service**:
On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.
**The changes mean that**:
- the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.
If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.
**Standard Check**: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months.
**Enhanced Check**: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months.
As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.
A lease car may be available for this position; further details
