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Planning Coordinator
2 weeks ago
Are you ready to take your planning and coordination expertise to the next level?
GES is seeking a dynamic and dedicated Electrics Planning Coordinator to join our Central Planning team based at the Excel in London.
If you thrive in a fast-paced environment and have a passion for delivering exceptional service to clients worldwide, this is the opportunity for you
As an Electrics Planning Coordinator at GES, you will be responsible for the coordination of key administrative tasks within the Central Planning team including:
- **Utilising strong organisational skills** to conduct thorough daily checks on job and works orders, ensuring all instructions from Clarity, SOPs, and other relevant sources are fully addressed.
- **Accurately gathering and consolidating information** from clients and internal teams including Electrics Delivery, Client Relations, Service Centre, and Finance to streamline processes and ensure clarity.
- **Maintaining clear client communication**, verifying order details to ensure accuracy, alignment with deadlines, and client satisfaction.
- **Raising purchase orders** via SAGE X3, covering requirements such as labour, materials, and stationery, ensuring timely procurement for operational needs.
- **Updating and maintain** our MIS system, Clarity, and the electrics show calendar, ensuring all data is current and accessible for real-time visibility.
- **Coordinating travel and accommodation logistics** for the Electrics team, efficiently managing bookings for travel and hotels as required.
- **Providing comprehensive administrative support** for Central Planning, including handling absence and holiday cover to maintain seamless operations.
- **Actively contributing to process improvement**, supporting the ongoing growth of Central Planning through the adoption and implementation of new IT systems and methods.
At GES, we value innovation, excellence, and sustainability. As part of our team, you will play a key role in supporting our core values and sustainability initiatives.
**Who we are**:
GES is a global full-service provider for the exhibitions industry. We deliver extraordinary event experiences through partnership-driven productions.
Our vision is to grow with our customers and create a truly sustainable future for events. Introducing innovative technology that opens opportunities for stakeholders to thrive. We want to ensure that the Events Industry continues to thrive in partnership with our people and planet.
**Our Values**
We deliver our vision by embedding our values throughout our business:
**Trust**: Trust each other to always be honest and do what is right.
**Responsibility**: Be responsible for our actions and deliver on our commitments.
**Understanding**:People come first. Be understanding and compassionate.
**Excellence**: Provide excellent service and execution
**Salary**
This role offers a competitive salary, dependent on experience. We operate a reward strategy based on our team members receiving a salary that best reflects their experience and skill level.
**Hours of work**
Normal working hours are Monday to Friday 8.30am - 5pm. On occasion you may be required to work evenings and weekends during busy periods to meet the demands of the business.
**Annual leave**
Our holiday entitlement is 25 days per annum (plus bank holidays and statutory public holidays).
**Development and Benefits**
At GES we look to equip you with the tools required for you to progress in your career with us. With plenty of internal opportunities to move within the business and the backing of line managers, progression is key to the business growing. Our benefits include but are not limited to:
Private Medical insurance
Life Insurance
Team days
Paid training
Paid Volunteering days
**Equal Opportunities**
Discrimination of any form will not be tolerated in our recruitment process, and we are dedicated to fostering an environment that values diversity and promotes fairness and equity for all applicants. Join us in our mission to build a diverse and inclusive workforce where everyone can succeed.
**Job Types**: Full-time, Permanent
**Benefits**:
- Company pension
- Free parking
- On-site parking
Schedule:
- Monday to Friday
**Experience**:
- Microsoft Excel: 2 years (required)
- Sage: 1 year (required)
Work Location: In person
Reference ID: VN1096
