Share Plan Coordinator

6 days ago

Greater London, United Kingdom Harbour Energy Full time

Join to apply for the Share Plan Coordinator role at Harbour Energy Date: 2 Dec 2025 Location: London, GB Salary: Competitive Working arrangement: Full Time Purpose of Role Support the Reward and Company Secretarial teams in managing the administration of Harbour Energy’s global discretionary and all‑employee share schemes through external share scheme administrators. Assist with the administration, reporting and operational delivery of employee share plans, including plan event management, data work, communications preparation and coordination with company secretarial, reward and payroll teams and external vendors. Ensure all activities are carried out safely, complying with regulatory requirements and Harbour Energy HSES procedures. Ensure compliance with Harbour Energy’s Ethics and Compliance policies and complete mandatory training. Assist in day‑to‑day administration of share plans: grants, vesting, dividend payments, invitation windows. Contribute to accurate and timely reporting on share plan data, processing joiners and leavers, updating records internally and externally. Assist with collation and verification of data for the Directors’ Remuneration Report in Harbour Energy Annual Report & Accounts. Monitor share plans inbox and respond to discretionary and all‑employee share plan queries from current and ex‑employees. Support development of engaging and compliant communications, including emails, Viva Engage posts and intranet materials. Coordinate with HR, payroll, company secretarial and external plan administrators for smooth plan operations. Ensure processes are documented, controlled and meet laws, regulations and internal policies. Assist in managing core systems and portals used for share plan administration and employee access; monitor communications through CPM and JPM via JIRA and administration systems. Depute for the Executive Compensation Adviser and Assistant Company Secretary as required. Manage stakeholder relationships effectively with internal and external stakeholders. Critical Skills & Qualifications Strong reward background with an interest in or completion of the Tapestry Certificate in Share Plans. Advanced Microsoft Excel skills. Ability to manage internal and external key relationships. Strong eye for detail. Excellent organisational, written and verbal communication skills. Enthusiastic, prepared to take on challenges and work in a high‑paced environment. Desirable Skills Previous experience administering share plans for a listed company. Project management skills. Experience Typically 1‑3 years in share plans or a related field. Inclusive recruitment is a vital part of our diversity, equity and inclusion strategy. Whatever your background, if you feel you need an adjustment during our selection process to suit your needs, please let us know, and we will be happy to help. #J-18808-Ljbffr

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