Office Administrator

1 week ago

Bury St Edmunds, United Kingdom FEVACA Full time

**FEVACA** is recruiting for an **Office Admin/Receptionist** to join our well settled team at our Head office in Bury St Edmunds.

**Hours**: 40hrs per week, Monday to Friday 8.30am-5pm, with half an hour lunch break

or 20hrs per week with job share

**Pay starts at**: £10.50 per hour

**Overview of the Role**:

- The post will be based in Bury St Edmunds town centre.
- You will need to be proficient in Microsoft Office programs and have attention to detail.
- You will also need to demonstrate good communication, and customer service skills and be willing to work as part of the team.

**Your main responsibilities would be**:

- Answering and forwarding telephone calls.
- Greeting visitors on arrival at Head Office, checking identification, and ensuring visitors have signed in / out.
- Sorting and distributing posts and deliveries in and out along with the internal post.
- Understanding and supporting with company vehicles booking system.
- Keeping the office clean and tidy at all times - high attention to detail required.
- Printing and photocopying for staff based at Head Office.
- Supporting admin with filing / archiving and other admin tasks on request.
- Opening and closing of office - Keyholder.
- Checking stock levels of stationery and supplies - ordering with finance every week.
- Purchasing small amounts of day-to-day items like milk and flowers for the office.
- Maintaining hanging baskets and watering all plants.
- Schedule meetings and arrange calendars when appropriate.
- Producing documents, briefing papers, reports, and presentations when appropriate.
- Ensure regular communication with the Line Manager and Directors
- assist the Finance and HR team with any of the service demands and work requests
- Complete an enhanced DBS check.
- Provide evidence of their right to work in the U.K.
- Provide satisfactory references for 5 years or more (inc most recent employer).

**Key Requirements**:

- Excellent organizational and time management skills.
- Professional, a discrete and solid understanding of the importance of confidentially.
- Previous experience in a similar role is an advantage but not essential.

**What can we offer you?**
- Free DBS.
- Pension scheme, with an employer top-up.
- Perk box - offering discounts in several retail shops, cinema tickets, parking, insurance, etc.
- Flexible working agreements are available.
- Free parking,
- Access to our employee assistance program. (free confidential advice, for work, counselling, financial well-being, childcare support, family issues, legal information, and medical information)
- 30 days of annual leave ( up to 35 days in line with years of service)
- Full and comprehensive training program.
- Family-friendly.
- Financial support to access further education relevant to the role.
- Opportunities for internal progression.

**Job Types**: Full-time, Part-time
Part-time hours: 20 - 40 per week

**Salary**: From £10.50 per hour

**Benefits**:

- Casual dress
- Company events
- Company pension
- Employee discount
- Free parking
- Referral programme

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Bury St. Edmunds: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Reference ID: Office Admin/Receptionist

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