Purchase Ledger Clerk

**HOW YOU HELP DRIVE OUR STRATEGY**
At convergence our success over the last 20 years, comes from solid foundations which have been built and maintained by a resilient work ethic and drive for continuous improvement.
We are who we are because of our people, and we are only as good as the people we employ, we all contribute to the execution of our strategy by:

- Being customer focused putting the customer first and at the centre of what everything we do. This includes internal and external customers and stakeholders
- Being a product led business - continuously improving our core product range to achieve our strategic aim of proving our customers with industry leading ‘Connectivity as a service” (CaaS) underpinned by exceptional customer service.

**WHERE YOU'LL HAVE AN IMPACT**
You will be responsible for paying our suppliers for valid purchases on time and in full. This is a key function in the company and will allow us to provide first class connectivity services, wrapped in great customer service. You’ll help ensure the design and support of critical infrastructure across healthcare, “blue light”, and other public services, as well as household brands. You’ll ensure we have experts available for LAN, WAN and WLAN technologies, underpinned by global suppliers such as Cisco, Extreme and Fortinet.
**Day to day you’ll**:

- Be accountable for accounts payable ledger for the non-WAN suppliers. Specifically, this will include:

- Follow the assigned procedure to save invoices to the network and check the validity by comparing the authorised purchase orders and checking with the originator before posting to the finance system.
- Post invoices to the Access finance system daily after validation and are input with 100% accuracy.
- Review and query invioces that do not match to valid Purchase Orders investigating with the originator the validity of the invoice and communicating with the supplier that their invoice has been received and processed but is in query.
- At month end liaise with Management Accountants to ensure that invoices not received or not posted are accrued adequately.
- Create payment runs on a weekly basis for those invoices due for payment. Ensure that we pay our suppliers in line with agreed payment terms.
- Chase suppliers for credit notes as required for non-valid invoices.
- Process monthly employee expense claims in line with Expense Policy.
- Be accountable for non-WAN Supplier Reconciliation:

- Reconcile non-WAN supplier invoice statements against Convergence Group ledgers on a monthly basis.
- Manage relationships with credit control functions of key suppliers as identified by the Financial Controller, arranging regular meetings to ensure queries are resolved and credits received, ensuring minimum impact on the business.
- Liaise with the other departments in the business as required to resolve purchase invoice queries.
- Analyse root causes for recurring queries to improve efficiency of resolution process.
- Provide assistance and cover for WAN purchase ledger when required.

**WHAT'S IN IT FOR YOU**
- 37.5 hours per week
- Permanent, Full-time
- Hybrid working. 3 days in office 2 days WFH after probation
- Annual bonus of up to 10%
- 25 days holiday + bank holidays, increasing with length of service
- Holidays with option to buy or sell
- Pension scheme
- Reward & recognition incentives
- L&D agreements to support development
- Private Medical Insurance (includes medical, mental health, optical & dental)
- Income Protection
- Life Assurance
- Enhanced family friendly leave and pay

**Salary**: £19,000.00-£25,000.00 per year