Assistant Company Secretary

2 weeks ago

London Area, United Kingdom The Stephen James Partnership Full time £60,000 - £80,000 per year

We are partnering with a leading global law firm to support the hire of an experienced
Assistant Company Secretary
. This is an excellent opportunity for a governance professional to take on a high-impact role within a regulated, fast-paced environment. The organisation is open to candidates coming from both listed and non-listed company backgrounds, provided they can demonstrate strong technical governance capability and confidence operating with senior stakeholders.

Key Responsibilities

As Assistant Company Secretary, you will play a pivotal role in supporting the delivery of robust governance and company secretarial services. Typical responsibilities include:

Board & Committee Support

  • Preparing agendas, circulating papers, and maintaining forward planners.
  • Attending meetings, drafting clear and accurate minutes, and monitoring follow-up actions.
  • Supporting the coordination and smooth running of Board and Committee cycles.

Statutory & Regulatory Compliance

  • Maintaining statutory registers and ensuring timely filings with relevant authorities.
  • Supporting governance reporting requirements and assisting with assurance processes.
  • Monitoring regulatory developments and helping to embed best-practice frameworks.

Governance Advisory Support

  • Providing guidance to internal stakeholders on governance policies, delegated authorities, and procedural matters.
  • Assisting with the development and implementation of governance policies, charters, and terms of reference.

Entity Management & Corporate Administration

  • Managing corporate records and supporting the maintenance of legal entities.
  • Coordinating intra-group approvals, resolutions, and corporate documentation.

Project & Continuous Improvement Work

  • Supporting governance projects, including process enhancements, digitalisation initiatives, and policy updates.
  • Contributing to audit requests, reviews, and internal governance reporting.

What They Are Looking For

  • Experience in a company secretarial or governance role
  • Strong minute-taking skills and the ability to work confidently with senior leadership.
  • Excellent organisational skills, attention to detail, and the ability to thrive in a dynamic regulatory environment.
  • A proactive, adaptable approach and the ability to manage multiple priorities.

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