Pre-Award Support Officer

Applications are invited for the above full-time permanent post working in the Pre-award team in the Research, Enterprise and Development Directorate (REDD), supporting the delivery of the busy pre-award service. This will involve working closely with the Pre-award Research Development Manager and the Research Development Officer team and working directly with academics across the institution.

The role holder will be responsible for the successful administration of projects which require central support. This will involve working with the Research Development Officers, academics and other key individual across the University. As well as focussing on specific project deliverables the postholder will be expected to provide administrative support for operational procedures in REDD, as required.

Candidates should be educated to GCSE level (inc. Maths and English) or equivalent and have experience of working within an office /administrative environment.

The ability to communicate in Welsh is desirable for this post. This role will be located on campus at Bangor.

Through our Dynamic Working framework, there will also be the option to spend some time working remotely (although remaining in the UK) to support work life balance, which will be discussed further with candidates at interview.

Applications will also be considered to carry out this role on a part-time or job share basis.

The successful candidate will be expected to commence as soon as possible.

Informal enquiries should be directed to Markus Gellesch:

Applications will only be accepted via our on-line recruitment website, However, in cases of access issues due to disability, paper application forms are available by telephoning

Committed to Equal Opportunities

Overview

Research, Enterprise & Development Directorate REDD integrates the Research, Business and Strategic Development support portfolios of the University to offer resilience and enhanced cross-function working. Building on the strengths of the teams within the portfolio the teams will support and sustain research growth, research impact and combine that with business, commercial and skills oriented with an added emphasis on transformational change through integrating with the strategic Partnerships and Project functions. The Directorate will deliver against core day to day support requirements whilst adopting a strengthened emphasis on transformational change opportunities to ensure the University is ready to deliver against its strategy both in the current context and the essential future aspirations.

Purpose of the Job

The Post will be based in the Research, Enterprise & Development Directorate (REDD) at Bangor University supporting the delivery of the busy pre-award service. This will involve working closely with the Preaward Research Development Manager and the Research Development Officer team and working directly with academics across the institution.

The role holder will be responsible for the successful administration of projects which require central support. This will involve working with the Research Development Officers, academics and other key individual across the University. As well as focussing on specific project deliverables the postholder will be expected to provide administrative support for operational procedures in REDD, as required.

The Pre-award team supports bid development and submission and then working with Post award for the management of project funding once secured. This role will also provide support for research governance, ethics and integrity.

Main Duties and Responsibilities

Reporting to the Pre-award Research Development Manager, and working as a part of the REDD team, the role holder will be required to provide effective clerical support for the range of projects and deliverables in REDD. This includes:

Supporting the Pre-award Research Development Manager in the preparation of submission of applications using relevant project development tools (Worktribe) and ensure approval procedures are followed.

Ensure project procedure and paperwork are compliant with funder requirements.

Support the administration of projects which have budgeted for REDD admin resource during the lifetime of the grant.

Work with post award colleagues regarding financial monitoring and reporting for projects.

Ensure REDD web pages are kept updated with latest information and appropriate detail including application and reporting forms. Support social media activities.

Ensure different project promotional material is available and compliant with funder publicity requirements.

Liaise with relevant parties to ensure external funding monitoring requirements, including quarterly reporting to funders.

Provide administrative support to the relevant committees and weekly project team meetings.

Manage incoming daily enquiries for the projects and process accordingly, including typing letters, reports, and documents electronically for the relevant programmes.

Maintain the local filing systems for projects and ensure files required by staff members and other stakeholders are available when required.

Maintain and update local systems and/or spreadsheets as requested by the relevant Project or Line Manager.

Organise meetings, draft agendas, preparing papers, taking minutes and circulating as appropriate.

Assist the pre-award team with due diligence checks and budget development for grants and wider research governance, ethics and integrity administration.
• Support reporting outcomes requirements such as compliance with funder reporting using Researchfish.

Assist with organisation project events and training.

Liaison with external organisations as required in relation to the project(s).

Undertake administrative responsibilities in the team as appropriate (e.g. acting as Secretary to committees or task groups as required).

To be an active member of the REDD, undertaking other duties as may be required from time to time which are commensurate with the role and working collaboratively across the Directorate as may be required from time to time.

Other Duties and Responsibilities

The post holder will be expected to participate in performance review and developmental activities.

The post holder will be expected to comply with the University equal opportunities policies, Dignity at Work and Study Policy and the University's Welsh Language Policy and the Welsh Language Standards.

The post holder has a general and legal duty of care in relation to health, safety and wellbeing and must take all reasonable steps to ensure a safe and healthy working environment for him/herself and for other members of staff, students and visitors affected by his/her actions or inactions.

The post holder is also required to comply with all applicable health and safety policies, procedures and risk assessments.

The post holder must comply with relevant legal and financial policies and procedures and be aware of their responsibilities in terms of the legal requirements of their posts.

Person Specification

Qualifications/Training

Essential

Minimum of 5 GCSEs at grades A* - C (incl. English and Maths) or NVQ level 2 in a relevant subject area or equivalent

Desirable

NVQ level 3 in a relevant subject area

Experience/Knowledge

Essential

Experience of working within an office /administrative environment

Proficient in the use of Microsoft Office applications (Word, Excel etc)

Experience of organising meetings and minute taking

Experience of undertaking project administration including financial support

Desirable

Experience of working within a Higher Education environment

Experience of dealing with external enquires from businesses and other stakeholders

Experience of working with databases and project admin systems.

Experience of updating websites and supporting social media.

Experience of developing and implementing administrative systems and procedures

Experience of undertaking project monitoring activities

Skills/Abilities

Essential

Good communication and inter-personal skills, with the ability to communicate effectively, both orally and in writing

Able to communicate and develop effective relationships with colleagues at all levels of the University, as well as externally.

Excellent organisational skills and ability to handle a varied and demanding workload.

Accurate data entry and attention to detail

Ability to be proactive and identify and recommend changes for improvement where appropriate.

Ability to work independently and demonstrate initiative.

Ability to manage workload, prioritise tasks and meet deadlines.

Desirable

Proven team working

Ability to identify to link to other colleagues across the University to highlight none project related opportunities

Other

Desirable

The ability to communicate through the medium of Welsh is desirable for this role. If applicants are not able to speak / write in Welsh at present, there are many opportunities to learn if the successful candidate wishes to do so.

General

The University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds. We strive to develop a workforce from all sections of the community regardless of sex, gender identity, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age. We promote and facilitate the use of the Welsh language through our progressive Welsh Language Policy. We comply with the Welsh Language Standards and are committed to equality of opportunity. You are welcome to apply for any job in English or Welsh and all applications submitted will be treated equally.

We are a member of Advance HE's Athena SWAN Gender Equality charter and hold a Silver award in recognition of our commitment to and progress towards gender equality within the University's policies, practices, and culture. We are proud to be a Disability Confident employer.

All members of staff have a duty to ensure their actions are in line with the overall environmental aims of the University and minimise their environmental impact.

All offers are made subject to proof of eligibility to work in the UK and receipt of satisfactory references.

We have a legal responsibility to ensure that you have the right to work in the UK before you can start working for us. When you apply for this post you will be required to explain the basis upon which you believe you will able to live and work in the UK legally on the commencement date of the role should your application be successful. If you do not have the right to work freely in any position in the UK already, any offer of employment we will make to you will be subject to you obtaining a right to work visa. The following link provides information on the various visa routes into employment and the eligibility requirements (including switching visa status where permissible) If you are successful in your application we will discuss visa options with you at the time of making the offer of employment.

Please note that, in the event of applications being received from candidates on the University's Redeployment Register with a reasonable skills match to the post specification, these applicants will be given prior consideration.