Care & HR Administrator

6 days ago

Elland, Calderdale, United Kingdom Timeout Homes Full time £27,000 - £30,000

Job Title: Care & HR Administrator
Location: Ripponden, West Yorkshire
Hours: 40 hours per week, Monday – Friday, 9am – 5pm
Salary: £27,000 - £30,000 dependant on experience
Plus: Fully funded CIPD Level 3 qualification (or equivalent)

About Us

Timeout Children's Homes offers therapeutic residential care and specialist education for children who have experienced adversity, abuse, and trauma. Our aim is to provide stability and care for children that need it the most – that starts with the right team around a child.

We believe the right support and systems behind the scenes are essential to enabling our care teams to do their work to the best of their ability.

The Role

We are seeking a compassionate, well-organised Care & HR Administrator to join our administration team. You should be aligned to creating outcomes for children through meaningful work. You'll work closely with the HR team, care leadership, and other admin functions to ensure strong support for both staff and children.

Key Responsibilities

Care-Admin Responsibilities:

  • Track and support compliance tasks linked to Ofsted requirements (training completions, supervision records, induction paperwork).
  • Support incident/complaint documentation processes by ensuring paperwork is filed and accessible for managers.
  • Liaise with the Care leadership team to chase outstanding admin tasks (e.g. policies signed, forms completed, training attendance).
  • Assist with preparing data and documentation for inspections, audits, and reviews.
  • Provide general administrative support to care managers where HR and care overlap (recruitment, onboarding, training).

HR Responsibilities:

  • Manage recruitment processes for care staff: adverts, shortlisting, interviews, pre-employment checks (DBS, references, right to work), in line with Safer Recruitment standards.
  • Maintain HR systems and staff files, ensuring compliance with employment and safeguarding requirements.
  • Coordinate training records, mandatory qualifications, and CPD tracking for care staff.
  • Support absence management: tracking, reporting, and return-to-work processes.
  • Administer flexible working requests, and wellbeing initiatives.
  • Support HR projects (policy reviews, engagement surveys, metrics reporting).

What We Offer

  • Fully funded CIPD Level 3 (or equivalent) qualification upon successful completion of probation
  • 25 days annual leave + bank holidays (plus incremental increases with service)
  • Enhanced Maternity leave
  • Employee of the Month scheme
  • Employee Assistance Programme (EAP)
  • Wellness programme (including therapy options, cash back programmes and annual health screening)
  • "Refer a Friend" scheme
  • Career growth opportunities, especially in HR / wellbeing & care support roles

What We're Looking For

  • Strong previous administrative experience, ideally including both administration and care-sector or social care exposure
  • Excellent organisational and communication skills; able to work under pressure and manage multiple priorities
  • High attention to detail and confident in using IT systems / HR software / databases
  • Empathy, integrity, and a strong collaborative mindset
  • Passion for staff wellbeing, inclusion, and engagement
  • A belief in the importance of support structures behind care work

Additional Requirements

  • Enhanced DBS check (reimbursed after successful probation)
  • Maintain your DBS Update Service subscription (£16/year)

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