Operations Administrator

About the job

We're looking for an experienced Operations Administrator to join our Warehouse team

• Job title: Operations Administrator
• Contract type: Temp to Permanent
• Hours: 42.5 hours per week
• Location: Blandford Forum
• Holiday: 30 days paid (inc. bank holidays)

What you will be doing

• Supporting the team with administrative tasks including but not limited to: Sugar tasks, generating pick notes, dispatching orders, pod's, printing commercial invoices, dangerous goods notes, manifesting loads, taking and storing of the load images, goods in receipting, scanning documentation, updating Sugar COM, CDM, pre alerts to port agents/customers etc.
• Minute taking as and when required.
• Liaising with 3rd party logistic partners (Pre-Alerts and POD's)
• Support with repairs and maintenance schedules and callouts.
• Health and safety admin. Make sure toolbox and risk assessments, work instructions, company procedures and policies are signed by the team and return to QSHE Manager. Following up pending documents that need to be filled out.
• Assisting with the maintenance of training records as required by the Office Manager/QSHE Manager.
• Supporting with absence reporting onto HR system, liaising with Line managers to ensure return to works and self-certifications are done and uploaded.
• Support with investigations as and when required.
• Overseeing the warehouse offices, replenishing stationery.
• Ensure that any documentation that is on display is up to date, ensure stand-up notes are communicated throughout the warehouse.
• Support with organising external and internal meetings.
• Organise as and when needed: Lunches, goodbye cards, presents.
• Assist with onboarding and inductions, walk arounds, risk assessments for temporary and permanent staff.
• Be intermittently present and support the Ops team, with delivering their daily toolbox talk or safety moment for the day (min 10 per month).
• Communicate, monthly toolbox talks required for communication, update toolbox talk legend.
• Ensure, toolbox talks, risk assessments, safe work instructions, company procedures and policies are signed by the team and returned to the QSHE Manager. Support the ops team by following up pending documents which need to be signed.
• Following internal audit findings by either QSHE Manager or external auditor - update the corrective action register in line with audit findings pertaining to ISO9001, ISO45001 and ISO14001.
• Raise corrective action requests and share with responsible HODs for action to be taken, within agreed timeframes and with guidance of the QSHE Manager.
• Any other applicable operational duties
• Key Point of contact/communication between office and warehouse staff regarding all non- operational activities

What's in it for you

• Monthly profit share bonus scheme
• Company sick pay
• Free onsite parking
• Perks at Work scheme
• Free 'tuck shop' snacks
• Free lunch every Friday
• Cycle to Work scheme
• Complementary Happy Birthday vouchers
• Subsidised workplace massage
• 'Giveback Days' with food cooked onsite by the Management Team
• Eye vouchers
• Employee assistance programme (EAP)
• Company social and corporate events

Who we are

We're a fast-paced, forward-thinking global solutions provider who is redefining operational excellence for businesses. We're famous for our fantastic customer service and for creating comprehensive solutions that help our customers stay ahead in an ever-changing world.

Where you work

You will be working in a respectful environment surrounded by people that care about you just as much as our customers. We also believe diversity is the key to a success. That means your voice will always be heard no matter your role, and there will always be the opportunity to make a big impact.

Who Are You

You are someone who thrives on keeping things organised and running smoothly. Detail-oriented and proactive, you're great at juggling schedules, coordinating meetings and solving problems on the fly. You have a solid background in administration or operations support. You communicate clearly, handle sensitive information with discretion and build strong relationships at all levels. Above all, you bring integrity, collaboration and a positive, can-do attitude to everything you do.

If you are interested, please apply today

Job Types: Full-time, Permanent

Pay: £27,000.00-£30,000.00 per year

Benefits:

• Additional leave
• Company events
• Cycle to work scheme
• Discounted or free food
• Free parking
• Health & wellbeing programme
• On-site parking
• Profit sharing
• Referral programme
• Sick pay

Licence/Certification:

• driving licence (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person