Operations Support Executive

5 days ago

Farnborough, Hampshire, United Kingdom SEKO Logistics Full time

Job Purpose

Support the invoicing, overseas partner coordination, and sales bids — ensuring that processes run smoothly and information is accurate, timely, and well-presented.

Key Duties and Responsibilities

  • Prepare and compile accurate supporting documents for invoices
  • Chase and coordinate costs from overseas partners, ensuring timely submission
  • Support the sales team by collating information and rates for bids and proposals
  • Manage and update cost and rate databases, ensuring data accuracy and accessibility
  • The timely preparation of periodic management reports, financial statements and ad-hoc reports
  • Prepare and control reconciliations
  • To accurately prepare billing in a timely manner
  • To manage the accounts receivable for all accounts transactions in an accurate and timely manner
  • Accounts payable activity for selected suppliers in Multi currency, including invoice processing reconciliation to supplier statements and ensuring suppliers accounts are in good standing.
  • Assist the key budget stakeholders in the analysis and preparation of the robust annual and quarterly forecasts
  • Assisting with Cash Management to best effect and Preparation of the cash flow reporting - timely escalation of any issue or challenge
  • Preparation of monthly accruals and prepayments, sense checking ensuring monitoring and upload into the accounting system
  • Managing the journal entry process; ensuring accurate capture, approval and upload of journals into the accounting system
  • Implementing corporate governance procedures, risk management and internal controls;
  • Monitoring of financial information systems and suggesting improvements where needed.
  • Liaising with staff in other departments and with external contacts
  • Ensuring compliance with on time and in terms with suppliers and client
  • Providing P&L analysis and cost compliance and compilation for management to review

Qualifications and Key Skills

  • Education – minimum of 5 GCSE's (or equivalent) including Maths and English
  • High proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, formulas, data cleaning & reporting essential).
  • Strong organizational skills and keen attention to detail.
  • Excellent communication skills, with confidence liaising with international partners.
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
  • Previous experience in operations, finance, or sales support is an advantage but not essential.

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