Office and Finance Administrator

2 weeks ago

Fareham PO RT, United Kingdom Kraken Technology Group Ltd Full time £25,000 - £40,000 per year

We are a growing and dynamic business committed to delivering excellence in everything we do. As part of our continued expansion, we're looking for a proactive and personable Office and Finance Administrator to join our team.

Key responsibilities

  • Greet visitors, clients and contractors in a friendly and professional manner
  • Manage the visitor sign in process and issue passes appropriately
  • Verify contractor photo ID and liaise with the security team for approvals
  • Answer and direct incoming calls, taking messages when required
  • Manage and respond to emails professionally and promptly
  • Provide general administrative support across departments
  • Co-ordinate and order catering for meetings and events
  • Maintain meeting rooms to ensure they are clean, tidy, and well stocked
  • Order and manage office supplies, stationery and refreshments
  • Arrange cleaning services and report facilities issues
  • Oversee car park usage and resolve related queries

Finance support responsibilities:

  • Assist with invoice tracking and validation using systems such as 123, Dext, or similar
  • File and sort invoices accurately
  • Liaise with finance and procurement teams to resolve queries
  • Maintain accurate financial records and documentation

Essential requirements:

  • Recent experience in a receptionist, administrative, or front-of-house role
  • Friendly, professional and approachable with excellent interpersonal skills
  • Highly organised with strong attention to detail
  • Confident managing multiple tasks and priorities
  • Experience with invoice tracking systems (e.g. 123, Dext)
  • Accuracy in sorting and filing financial documents
  • Experience liaising with finance/procurement teams
  • Proficient in Microsoft Office (Word, Excel, Outlook)
  • Comfortable in a fast paced, onsite office environment
  • Strong verbal and written communication skills
  • Reliable, punctual, and flexible
  • Collaborative with a proactive attitude

Desirable requirements:

  • Facilities coordination or office management experience
  • Familiarity with visitor management systems and security protocols

Kraken Works Limited is proud to be an Equal Opportunity Employer. We are committed to maintaining a workplace that is free from unlawful discrimination and offers equal opportunities to all. Applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, and marriage and civil partnerships.

Important to know: Due to the nature of our work many of our roles require a UK nationality and the ability to obtain a security clearance. Applicants who accept a conditional offer of employment must meet the requirement of right to work in the UK and must meet eligibility requirements for access to classified information and will be subject to Government security checks.

Job Types: Full-time, Permanent

Benefits:

  • Bereavement leave
  • Cycle to work scheme
  • Enhanced maternity leave
  • Enhanced paternity leave
  • Free parking
  • Health & wellbeing programme
  • Life insurance
  • On-site parking
  • Private medical insurance
  • Sick pay

Application question(s):

  • Are you eligible to live and work in the UK?
  • Are you able to work onsite Monday to Friday, full time?
  • Can you evidence recent relevant experience in either a reception of office admin role?

  • Are you familiar with invoice tracking and validation?

  • Please provide your salary expectations and notice period

Work Location: In person

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