Parish Administrator

Overview

The Parish of St Wilfrid is looking for a Parish Administrator to provide administrative support to the Parish including office administration and basic accounting duties (training provided).

We are looking for a qualified candidate with excellent organisational skills who is able to work well and efficiently within a small team, including volunteers. They will be able to undertake a variety of administrative tasks competently and efficiently and be able to prioritise activities to meet deadlines.

Areas of Responsibility

• Undertake day-to-day secretarial and administrative tasks
• Co-ordinate parish communications
• Organise and support liturgical and other parish events
• Provide colleagues and visitors with respect and dignity and support the creation of a warm and hospitable environment.
• Welcome parishioners and visitors, treating them with respect and in confidence.
• Assist with correspondence and typing (including e-mails, general correspondence, parish newsletter, Mass sheets, liturgy books and notices), typing and production of certificates as required by the parish priest and others in pastoral ministry.
• Support the parish priest by helping to organise the diary, appointments and parish events.
• Provide administrative support in attending meetings, preparing minutes and agendas.
• Take responsibility for ordering church and parish equipment, stationery and ensuring invoices are paid.
• Establish and maintain an efficient filing system for parish correspondence, records etc. that is recognised by the Diocese and acceptable to Diocesan Auditors.
• Deal with diocesan surveyors and contractors as appropriate and arranging visits where necessary.
• Complete the filing, photocopying and updating of records in a timely manner.
• Maintain up-to-date parish registers.
• Undertake any other ad hoc administrative duties as required.
• Empty collection boxes and prepare monies for banking.
• Maintain accurate gift aid records, including accurate data entry onto the computer and provide yearly returns.
• Provide reports on parish collections to the parish priest and/or parish finance committee.
• Maintain adequate records acceptable to Diocesan auditors.
• Arrange for the payment of invoices for authorisation by the parish priest.
• Ensure finance protocols and good practice are observed at all times.
• Take responsibility for petty cash handling.
• Set out, type and publish the weekly newsletter.
• Update and maintain parish notice boards.
• Prepare and print orders of service for weddings, funerals and other celebrations according to the liturgical seasons.
• Prepare and communicate rotas for Readers and other parish ministries as and when required.
• Maintain databases for parish groups and general parish database.
• Assist with keeping the parish website up to date.
• Provide agendas for parish meetings (e.g. Finance Committee, Parish Pastoral Team, Parish Centre management team, Sacramental Programme).
• Prepare papers and certificates for baptisms, weddings and funerals.
• Order materials for the children's sacramental programme and for other sacramental preparation.
• Publicise parish social functions including the printing and distribution of posters, tickets, etc.
• Support the parish priest in various activities and working alongside other staff and volunteers.
• Ensure a safe and clean working environment within the office.
• Review and implement procedures to ensure clear, efficient and effective office operation.
• Co-operate with parish volunteers to assist with administrative and management functions, encouraging them to participate in all aspects of the parish.
• Undertake any such other duties as may be reasonably determined by the Parish Priest which are commensurate with this role.

Qualifications

• Proven office experience with a focus on administrative duties.
• Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Excellent organisational skills with the ability to manage multiple tasks simultaneously.
• Strong typing skills with attention to detail for accurate data entry.
• Previous clerical experience is preferred, demonstrating an understanding of office procedures.
• Ability to communicate effectively both verbally and in writing.
• Able to help publicise and promote Parish events.
• Able to work in a small team, including staff and volunteers.
• Able to handle challenging people and situations with sensitivity and in accordance with the values of the Catholic Church.

The above description is not intended to be an exhaustive list but to indicate the main responsibilities of the post. It may be amended from time to time, after consultation with the post holder. Any changes will be agreed in conjunction with the Parish Priest.

Safeguarding

The Diocese of Salford is committed to safeguarding and promoting the welfare of children and young people. The post-holder will be expected to contribute to a positive culture of safeguarding within the organisation. This post is subject to an Enhanced Disclosure by the Disclosure and Barring Service and barred list checks will be undertaken for working with children and vulnerable adults. All employees of the Diocese are expected to work to promote the safeguarding of vulnerable groups.

They must familiarise themselves with and adhere to the procedures on how to deal with allegations or concerns of abuse and the Church's Safeguarding Policies and Procedures which can be found at

Closing date for applications: 12 noon on 17th November 2025

Please visit our website: where you can find further information including our Privacy Notice and / or to download an application pack.

Salford Roman Catholic Diocesan Trustees Registered Charity - Registered Charity No

Job Types: Part-time, Permanent

Pay: £13.23 per hour

Benefits:

• Company pension
• On-site parking

Language:

• English (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person