Facilities Coordinator

1 week ago

Edinburgh, Edinburgh, United Kingdom Kennedys Full time £30,000 - £40,000 per year

Kennedys is looking for a Facilities Coordinator to join our Facilities team. The Facilities Coordinator will be the key point of contact for office facilities and support services across Edinburgh and Glasgow offices
.
Based in Edinburgh, the role requires regular travel to Glasgow to ensure that facilities standards, services, and stakeholder support are delivered consistently across both sites.

The Coordinator will deliver exceptional standards across all aspects of facilities management including front of house, post and print services, security, health and safety, events support, and contractor management. Working closely with the wider Facilities team, the Coordinator will play an active role in maintaining high-quality office environments and supporting the Facilities Leadership Team.

Team
Kennedys Facilities team ensure that the Firm's offices are maintained and consistently delivered to a high standard. They drive the continuous improvement of all aspects of Kennedys facilities management and property portfolio globally.

The Facilities team provide strategic support on projects, with suppliers and budget management as well as Front of House services, and ensure the Firm operates the Health & Safety policy and acts in accordance with Health and Safety regulation and ISO and BSI standards.

The Facilities team have presence in all Kennedys offices.

Key Responsibilities

  • Be the key point of contact for the office, and internal queries. Reporting any major issues or concerns to the Senior Facilities team
  • Being the active presence for the onsite teams and stakeholders proactively handling any concerns ensuring that rectification actions are quickly established and executed and liaising with the Senior Facilities Coordinator and/or Senior Facilities Manager as appropriate and in any event notifying them of any concerns/issues
  • Ensuring all offices provide a great working environment to Kennedys staff and presentable environment to our clients
  • Developing good working relationships with contractors when onsite, and ensure service it aligned to expectations
  • Booking maintenance tasks and issuing permits.

Required Experience

  • Facilities management experience, in particular within professional services would be advantageous
  • Efficient and diligent document management
  • Excellent administration skills
  • Excellent communication skills and attitude to provide a first class service to clients
  • Ability to be flexible on approach towards others, identifying what stakeholders require from you
  • Willingness to travel between all UK offices to ensure the single team ethos is maintained across the team.

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

*where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.

  • Facilities Coordinator

    4 days ago

    Edinburgh, Edinburgh, United Kingdom Buro Happold Full time £30,000 - £40,000 per year

    Buro Happold is recruiting a Facilities Coordinator - Join a team where your organisational skills and eye for detail help shape a productive, safe, and welcoming workplace.This person can be based in Edinburgh, reporting into our Facilities Manager. Our Edinburgh office is a vibrant hub of collaboration and creativity, and we're looking for a proactive and...

  • Facilities Engineer

    2 days ago

    Edinburgh, Edinburgh, United Kingdom Cirrus Logic Full time £40,000 - £80,000 per year

    For over four decades, Cirrus Logic has been propelled by the top engineers in mixed-signal processing. Our rockstar team thrives on solving complex challenges with innovative end-user solutions for the world's top consumer brands. Cirrus Logic is also known for its award-winning culture, built on a foundation of inclusion and fairness, meaningful community...

  • Construction & Facility Maintenance Manager

    2 weeks ago

    Edinburgh, Edinburgh, United Kingdom Southeastern Freight Lines Full time £43,000 - £65,000 per year

    As the Construction & Facility Maintenance Manager, you will be responsible for overseeing maintenance, repairs, and renovations of terminals (i.e., service centers) across the Company's footprint. Ensure all Company assets are safe, functional, and well maintained. Responsible for monitoring and inspecting assets, overseeing contractors and external...

  • Facilities Maintenance Specialist

    5 days ago

    Edinburgh, Edinburgh, United Kingdom Insight Global Full time £35,000 - £55,000 per year

    Facilities Maintenance Technician6 month contract, high possibility of extensionsSite ResponsibilitiesDeliver comprehensive support and solutions for internal customer requests at Analog Devices (ADI).Primary location: ADI site in Edinburgh, UK. Additional work may occur at other ADI locations, including:Booth setup for local job fairsExternal...

  • Operations Coordinator

    6 days ago

    Edinburgh, Edinburgh, United Kingdom Blue Energy Full time £25,000 - £40,000 per year

    Company OverviewBlue Energy's mission is to unlock energy abundance, energy affordability, energy security, and turn-key decarbonization by developing the fastest path to deploying new nuclear MWs at scale. We are utilizing shipyard manufacturing supply chains and techniques from offshore oil and wind to reduce the cost of nuclear plants by over 60% and the...

  • Assistant Facilities Manager

    2 weeks ago

    Edinburgh, Edinburgh, United Kingdom Womble Bond Dickinson Full time £25,000 - £35,000 per year

    We have an excellent job opportunity for an Assistant Facilities Manager to join the team in our Edinburgh office. We are looking for a candidate that has experience in a corporate environment who is willing to learn and develop their current qualifications.You'll create a positive first impression to clients and visitors and promote a friendly and...

  • Supply Chain Coordinator

    3 days ago

    Edinburgh, Edinburgh, United Kingdom CT19 Full time £30,000 - £70,000 per year

    We are working closely with an Oxford headquartered medical imaging company with a secondary office in Edinburgh, looking to revolutionise the 3D x-ray market with at point-of-use technology. They are growing rapidly across UK, Europe and in the US. Currently searching for a Supply Chain Coordinator.The role will be reporting to the Order Fulfilment...

  • Case Maintenance Team Leader

    4 days ago

    Edinburgh, Edinburgh, United Kingdom City Facilities Management Full time £30,000 - £40,000 per year

    Salary £29,981.25 per annumLocation West ScotlandThis is a , vacancy that will close in a month at 23:59 GMT.The VacancyJob Title: Case Maintenance Team Leader - NightshiftLocation: West Scotland / GlasgowContract Type: PermanentSalary: £29,981.25 per annumWorking Pattern:Monday & Tuesday 8pm - 8amTuesday & Wednesday 8pm - 7:30amJob Purpose:The purpose of...

  • Case Maintenance Technician

    4 days ago

    Edinburgh, Edinburgh, United Kingdom City Facilities Management Full time £28,000 - £40,000 per year

    Salary £28,711.80 per annumLocation West Scotland / GlasgowThis is a , vacancy that will close in a month at 23:59 GMT.The VacancyJob Title: Case Maintenance Technician - NightshiftLocation: West Scotland / GlasgowContract Type: PermanentSalary: £28,711.80 per annumWorking Pattern:Monday & Tuesday 8pm - 8amTuesday & Wednesday 8pm - 7:30amJob Purpose:The...

  • Digital Coordinator

    6 days ago

    Edinburgh, Edinburgh, United Kingdom Murphy Group Full time £35,000 - £55,000 per year

    Murphy is recruiting for a [[title]] to work with the Energy Team on the SSE ASTI FrameworkOur business is well-known for its extensive in-house expertise, experience, and continuous drive to innovate within the industry to create added value for all our customers. Throughout our history we have strived to challenge the norm and incorporate a wide range of...