Human Resources Administrator

Job Title: HR Administrator

Project: HR

Reporting to: HR Manager

Pension: Up to 9% (non-contractual)

Contract: Perm

Hours required: 14 Hours

Salary: £ per annum.

Location: Taunton with travel to other offices as and when required

Holiday: 23 days plus bank holidays pro rata

Job Context and Purpose:

Reporting to the HR Manager, you will provide efficient and effective administrative support to the HR Manager and HR Business Partner, ensuring the smooth delivery of HR services across the organisation. This role supports both transactional HR processes and contributes to initiatives aligned with the HR strategy.

Main Tasks:

· Providing general administrative support across the HR Team

· Maintaining all HR e-mail inboxes and responding to enquiries through various communication channels, such as e-mail and Teams.

· Processing all employee documentation/records, whilst also maintaining Human Resources Management System to ensure that files are up to date and legally complaint

· Assist with recruitment administration, including job adverts, interview scheduling, and onboarding.

· Administer offboarding and support with Induction for all employees.

· Liaise with payroll team to ensure all employee lifecycle changes are communicated in a timely manner

· Support with ad-hoc project-based work

· Supporting the wider HR team in the administration of training compliance, record keeping, and administering the online training portal.

· Preparing HR documentation, including (but not limited to); contracts, variation letters, FWR outcome letters, secondment confirmation and meeting invitations.

· To participate and support wellbeing initiatives for the charity.

· To always maintain confidentiality, in accordance with GDPR.

· Assist HR Manager/HRBP with collating data for metrics.

· Cover Volunteer lifecycle processes when required.

· Support the preparation of data for reporting purposes

Other Duties & Responsibilities:

· To engage fully with the values and community of Mind in Somerset. There is an expectation to attend and actively participate in employee meetings and training events when appropriate and/or required.

· To attend monthly one-to-one supervision with line manager.

· Abide by health and safety guidelines and share responsibility for own safety and that of colleagues.

· Carry out any other appropriate tasks requested by the HR manager, to ensure the effective delivery and development of the service.

· To work in an inclusive and culturally sensitive way

· To follow Health & Safety and Security procedures.

· To maintain own CPD.

· Keeping informed with legal changes relevant to HR and payroll

· To take on any other responsibilities or tasks that are within your skillset whenever reasonable asked.

· Identify and implement plans for own training and development needs;

Above is an outline of the key responsibilities of the post. It is not an exhaustive list, and flexibility is essential. The post holder will be expected to carry out related tasks and duties, as appropriate to the post and to adhere to all the policies of the Association including the Equal Opportunities Policy, Confidentiality Policy and Code of Practice for Paid and Unpaid Workers

Person Specification:

Essential

· Previous experience in an administrative role.

· Strong organisational and time-management skills.

· Excellent attention to detail and accuracy.

· Good working knowledge of Microsoft Office (Word, Excel, Outlook).

· Ability to handle confidential information with discretion.

· Strong communication skills, both written and verbal.

Desirable

· Previous experience in an HR administrative role

· Exposure to Payroll systems/ payroll processes.

· Interest in studying for level 3 HR qualification

Equal Opportunities:

Mind in Somerset is fully committed to the principle of equal opportunities in employment and opposes all forms of unlawful or unfair discrimination, direct or indirect. All employees and volunteers are expected to promote and work fully in line with the company's Equal Opportunities Policy.

Mind in Somerset is a Disability Confident employer and welcomes applications from disabled people. If disabled applicants meet the minimum criteria for the job, they can request and will be offered a guaranteed interview. Should applicants require reasonable adjustment support for the interview, please contact the HR Team.

Job Type: Part-time

Pay: £9,726.08 per year

Expected hours: 14 per week

Benefits:

• Casual dress
• Enhanced maternity leave

Work Location: In person