Document Controller

About the Company

Tilbury Douglas is a leading UK building, infrastructure, engineering and fit-out company. We deliver vital projects across a range of sectors including health, education, highways, justice, defence, aviation, water and environment. It is our people who make Tilbury Douglas a success. We believe our inclusive culture encourages new ways of thinking, enabling us to innovate whilst remaining resilient. We value and celebrate all individual differences and look forward to receiving your application. We are proud to announce that we have retained our Investors in Diversity Silver Award.

About the Role

We're looking for a detail-oriented and highly organised Document Controller to join our Southwest Water framework team. In this key role, you'll help ensure our documentation processes meet high standards of quality, reliability, usability, and performance — supporting teams across the business and promoting a culture of continuous improvement.

Responsibilities

• To manage and control all project document flow.
• Liaise with project teams, ensuring they have a full understanding of the document control procedure along with the CDE system procedures providing training and instruction as needed for the distribution of project information ensuring that stakeholders receive up to date information.
• Maintain confidentiality around sensitive information ensuring accurate information management.
• Provide feedback ensuring design and project managers are fully aware of all documentation issues.
• To provide subject matter expertise and coaching on the use of common data environment software to relevant project teams and subcontractors.
• Assist in managing project documentation.
• Ensure all documents are up to date and the latest version.
• Manage business archiving such that documentation is stored efficiently and can always be accessed and referenced.
• Support the project team with document retrieval and distribution.
• Maintain the document control system and ensure it is up to date.
• Understand and conduct the role specific requirements of the Information Management Systems and help identify opportunities for improvement.
• Prepare ad-hoc reports on projects when required.
• Provide administrative support as needed.

Qualifications

• Possession of GCSEs/S grades and A levels in appropriate subject areas.
• National vocational qualifications (NVQ) - IT/Administration.

Required Skills

• Excellent Administration skills.
• Experience of working with Common data environment platforms (CDE).
• Proficiency in Microsoft Office and other relevant software.
• Previous knowledge and prior experience of the implementation of document management processes and procedures is desirable.
• Previous experience of document control.
• Basic understanding of BIM.
• An ability to understand how the operations of the department relate to others and work collaboratively to obtain the best outcome for the business.
• Knowledge of Sharepoint BIW, 4projects or any other document control system.

Pay range and compensation package

• Competitive salary.
• 26 days annual leave (with the opportunity to buy or sell up to 3 days holiday).
• 3 additional long service days achieved after 3, 7 and 10 years.
• Private medical insurance for yourself (with the option to buy family cover).
• Life Assurance.
• Defined contribution pension scheme matched up to 8%.
• Enhanced maternity, paternity and parental leave.
• 2 days volunteering opportunities.
• Flexible and Agile working (dependent on your role).
• Employee Assistance Programme.
• Professional membership fees.
• Perks at Work Employee discount scheme offering discounts on a range of categories such as electronics, home appliances, food & groceries, car buying, travel, fitness and more.
• Flexible Benefits scheme which includes the opportunity to purchase benefits such as: Critical illness insurance (with option to purchase for your partner), Dental Insurance, Travel insurance, Cycle to work scheme, Retail vouchers/payroll giving/activity pass for top leisure attractions.

Equal Opportunity Statement

Please note that this role is subject to Baseline Personnel Security Standard (BPSS) clearance which includes identity, employment history, and criminal record checks. Please note we do not have a sponsorship licence. We look forward to receiving your application