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Senior Bid Co-ordinator

2 weeks ago

Cheltenham, Gloucestershire, United Kingdom Ultra Electronics Full time £60,000 - £80,000 per year

We are Ultra Precision Control Systems

Ultra PCS is a leading developer of mission and safety critical equipment in the defence and aerospace industry. Our team of experts are at the heart of our success, which is why we are dedicated to fostering a safe working environment and a positive culture where every staff member feels valued and respected.

We solve our customers' problems, providing engineering solutions to safety and mission critical challenges in the air and on the ground. Our solutions can be found in the latest military aircraft and vehicles, in civil aircraft, and in unmanned vehicles.

We help to ensure our customers get to where they need to be safely, achieve their objectives and keep on going back.

Flexible Working

Wherever possible, we will consider a variety of working options to suit your lifestyle, whether that be hybrid home/office working, flexible working and part or full time employment. It's the 'innovating' and 'empowering' values that we ASPIRE to be. We welcome the challenge to work in new ways and have trust in you when getting the job done because we recognise, our business is our people.

Job Description

As a Senior Bid co-ordinator you will be responsible for collating all required bid information (non recurring and recurring costs) across PCS and ensuring that the data is suitable for pricing and proposals and day to day management of the bid co-ordination team including but not limited to PDP reviews, forward load and bid work allocation.

Key Responsibilities:

  • Liaise with and manage Engineering, Programmes, Procurement and Manufacturing departments to obtain the information required to compile the bid.
  • Day to day management of the bid co-ordination team including but not limited to PDP reviews, forward load and bid work allocation.
  • Drive bid process improvements across the business
  • Delivering compliant bid inputs on time to the bid owner, developing a bid submission pack and ensuring all bids have the right level of customer deliverables (e.g., Exec Submission, Technical, Commercial).
  • Flow bid information into the pricing model and agree correct rates and margins required for SLT sign off with sales team.
  • Appropriately challenge bid estimates to enhance our Pwin or potential margin.
  • Arrange all necessary review and sign off meetings
  • Creating and delivering winning bid proposals on time to the sales and marketing team.
  • Monitor bid progress and ensure all are delivered to the date mutually agreed with the Sales team.
  • Communicate effectively, both verbally and in writing.
  • Communicate and embody the company vision and values
  • Able to accommodate regular domestic and international travel if required.

Required Skills:

  • Communication skills are key to increasing management's effectiveness with both superiors and subordinates
  • Leadership skills are pertinent to providing and seeking out continuing education opportunities and fostering a growth mindset
  • Delegation skills are crucial in identifying the best person (or people) for a particular task and act as a facilitator to motivate and direct the work
  • Time management skills are important in prioritizing tasks to ensure that projects are completed by deadlines and streamlining processes to maximize productivity
  • Negotiation skills are necessary for closing on opportunities for new business and follow-on work
  • Decision-making skills are key to weighing the costs and benefits of various options and determining the best course of action to achieve company goals
  • Problem-solving skills are crucial to analysing past and current performance and recommending objectives to improve productivity and profitability
  • Demonstrate a tenacious, logical and determined working style with strong organisational skills.
  • Ability to work with a diverse team to deliver results in a timely manner required.
  • Use own initiative within the scope of the role.
  • Plans own work to ensure on time delivery.
  • Seeks solutions to problems encountered.

Required Qualifications and Experience:

  • APMP Foundation Qualification
  • An understanding of Shipley techniques are preferred
  • A minimum of 3 years' experience in programme management, design, development or manufacturing environment
  • An understanding in commercial negotiations and negotiating
  • Experience in delivering complex bids
  • Domestic and international travel may be required

Benefits:

Every employee is critical to our success and as such we offer a range of flexible employee benefits along with career development opportunities.

  • Flexible working within core working hours
  • 25 days holiday (185 hrs) with the option to buy/sell 5 days (37 hrs) plus bank holidays
  • 4 times your annual salary in life assurance
  • Flexible benefits package
  • Pension Scheme - Less than 5 years' service up to 5.5% employer contributions, 5 years' service + up to 7.5% employer contributions.
  • Sports and Social club
  • Supportive and friendly working environment with regular team events

You couldn't be joining the team and Ultra at a more exciting time. Therefore if this sounds of interest, please follow the application process

Nationality Requirements

Candidates must be able to work in the UK without restrictions in accordance with UK National Law and be prepared to successfully undertake an appropriate level of UK National Security Vetting according to UK Government National Security Vetting criteria.

Diverse & Inclusive Employer

Ultra PCS is an equal opportunities employer that values diversity, inclusion, equity and equality. Underpinned by our values, behaviours, and policies, we want you to feel empowered to be your best and authentic self.

We promote a workplace that welcomes people from all backgrounds and cultures; believing that this will increase our diversity of thinking, and ultimately ensure we continue delivering on our commitments to our customers.

We do not discriminate based on race, religion, colour, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability status and welcome applications from all candidates.