Recruitment Administrator

Recruitment Administrator (Maternity Cover – 12 Months)

Location Requirement: Must be able to reliably commute to Didcot (OX11)

Salary: £25,000 - £27,000 per annum (Depending on Experience)

Hours: 37.5 hours per week

Estimated Start Date: 1st August 2025

Working Week: Monday to Friday

Autism at Kingwood is a small but growing charity based in Didcot, Oxfordshire, supporting around 140 autistic adults across the Thames Valley to live the lives they choose. This is a vital role in a busy HR team, with a particular focus on recruitment, onboarding, and maintaining accurate HR systems.

This is an exciting opportunity to recruit a Recruitment Administrator to join our small and friendly Human Resources team. The role is initially to cover maternity leave, with the possibility of becoming permanent.

About You

You will need experience in recruitment, including managing the process for candidates already in the UK who require a Certificate of Sponsorship (CoS) under the Skilled Worker visa scheme.

You'll be stepping into a vital role within a busy HR team and need to be someone who can assist with areas that sit within HR. This is likely to involve, amongst other duties, the recruitment and selection process for the organisation, to include the setting up and maintaining of all employee personnel files, handling general duties such as answering sponsorship queries, filing & scanning documents whilst supporting other departments with all things recruitment

Key Responsibilities

• Oversee the recruitment of both non-sponsored and sponsored workers and displaced individuals, ensuring full compliance with UKVI regulations and roles listed on the occupational shortage list.
• Coordinate and support the end-to-end recruitment process, including shortlisting and scheduling interviews.
• Responsible for ensuring all the relevant pre-employment and on-going checks are made, monitored and reported on to include: Right to Work in the UK documents, DBS/background checks, and all referencing ensuring full legal compliance.
• Prepare and maintain all new starter documentation such as offer letters, contracts of employment and other onboarding documents.
• Ensure all new starter paperwork is uploaded to the HRIS efficiently and in line with employment checklists on the system.
• Monitor the HRIS inbox, providing timely first-line responses and advice in line with your role.
• Ensure accurate monthly data transfer from the rota system to the HRIS.
• Managing the annual leave and sickness
• Keep the HRIS up to date and accurate, supporting data integrity across all employee records including report running.
• Maintain accurate and confidential HR records and electronic personnel files in compliance with GDPR requirements.
• Provide basic HR administrative support as needed.

Essential Criteria:

• Experience in an administrative or similar office-based role.
• Strong IT skills, including proficiency in MS Word, Excel, PowerPoint and Outlook.
• Excellent written and verbal communication skills and attention to detail.
• Ability to work on your own initiative and manage multiple tasks effectively.
• Confident and professional manner when dealing with internal and external stakeholders.
• An understanding of the UK overseas recruitment/sponsorship system

Desirable:

• Previous HR Admin/recruitment experience.
• Experience of working with HR Systems would be preferable but not essential.
• Knowledge or experience of the social care sector or working for a charity.

What We Offer

• Employee Assistance Programme
• Kingwood-funded DBS check
• Generous holiday entitlement and sick pay
• Competitive pension scheme
• Career development and in-house training opportunities
• Access to the Blue Light Card & Shop Street
• Bike to Work scheme
• Casual dress and company events

Closing Date: 10th November 2025

Interview Dates: TBC

Please note: Unfortunately, sponsorship is not available for this position.

No agencies please.

If you're looking to join a values-driven charity where your work makes a difference, we'd love to hear from you.

For more information about Autism at Kingwood and to submit your full application, please visit our website:

Job Types: Full-time, Fixed term contract

Contract length: 12 months

Pay: £25,000.00-£27,000.00 per year

Benefits:

• Company events
• Company pension
• Cycle to work scheme
• Employee discount
• Free parking
• Sick pay
• Work from home

Ability to commute/relocate:

• Didcot OX11: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Strong IT skills, including proficiency in MS Word, Excel, PowerPoint and Outlook.
• Why do you believe you would be suitable for the position?
• Please ensure that you attach a cover letter with your application, or add it below.

Experience:

• understanding of overseas recruitment/sponsorship : 1 year (preferred)
• an administrative or similar office-based role: 2 years (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person