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Interim PA

2 weeks ago

England Greater Manchester M JB United Kingdom Equitix Full time £25,000 - £35,000 per year

Job Title: Interim PA
Location: Manchester (office-based, FTC 3 months)
Reports to: 

Role Overview

We are seeking a highly organised and professional Executive Personal Assistant to support the Chief Executive Officer, Chief Financial Officer, and Chief Operating Officer of a business delivering a major infrastructure project in the North West.

This is an exciting opportunity to join a large and supportive team and be part of a major infrastructure delivery programme with long- term career potential

The role requires a proactive individual with proven experience supporting senior directors or executive leadership, who can balance competing priorities with discretion, accuracy, and efficiency.

Key Responsibilities

  • Provide high-level executive support to the CEO, CFO, and COO, managing complex diaries, meetings, and schedules.
  • Co-ordinate travel arrangements, logistics, and itineraries for the executive team.
  • Prepare agendas, reports, and board packs, ensuring documentation is accurate and distributed in good time.
  • Attend meetings where required, capturing actions and ensuring follow-up.
  • Act as the first point of contact for the executive team, handling calls, correspondence, and emails with professionalism.
  • Build and maintain strong relationships with internal and external stakeholders, representing the executive office to the highest standard.
  • Manage confidential information with absolute discretion.
  • Support with the co-ordination of key events, workshops, and leadership sessions.
  • Undertake general administration to support the effective delivery of executive priorities.

Skills & Experience Required

  • Proven experience as a Personal or Executive Assistant at senior director or executive level.
  • Excellent organisational skills with the ability to prioritise competing demands in a fast-paced environment.
  • Strong written and verbal communication skills with attention to detail.
  • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
  • High level of professionalism, discretion, and integrity.
  • Ability to work independently while supporting a busy leadership team.

Desirable

  • Previous experience within infrastructure, construction, or related sectors.
  • Knowledge of working within large project teams or long-term programme environments.