HR Assistant Apprentice

Job number

PRS00462

Faculties

President's Team

Departments

Human Resources Division

Salary or Salary range

£34,487 - £36,434 per annum

Location/campus

South Kensington and White City Campus - Hybrid

Contract type work pattern

Full time - Fixed term

Posting End Date

2 Nov 2025

About the role

An exciting opportunity has arisen to join our People Function as an Apprentice, and to start your career in HR. This new, developmental role will sit within our Staff Compliance Team, who are responsible for ensuring that all new staff have the necessary checks and permissions in place to work with the University. The Apprentice will be trained to provide administrative support to this team, and to ensure that high quality, timely Right to Work (RTW), Disclosure & Barring (DBS) and other related checks are undertaken.

This role is full time (35 hours per week), and the apprentice will spend 20% of their time undertaking a special programme of training offered by our training partner. The actual working times/days will be agreed according to Staff Compliance business needs. The role is fully aligned to the level 3 HR Support apprenticeship standard (A-level equivalent) and will lead to Associate Membership of the CIPD, the professional body for HR professionals, on completion.

What you would be doing

As they progress in the role, the apprentice will be expected to undertake a wide range of progressively more demanding administrative duties to support the Staff ID & Vetting Team Leader and Administrator with RTW and DBS checks. This would include sending out communications and reminders, generating links via our ID check platforms, and carrying out the necessary Right to Work and DBS checks.

At Imperial, we hire a wide range of colleagues - from world-leading researchers to catering assistants - and it is important to us that everyone has a smooth, positive experience when joining our staff community. You will contribute to that experience by working closely with colleagues from across the People Function, including the Staff Immigration and Compliance Team as well our Recruitment and Staff Hubs, as part of the wider onboarding process.

What we are looking for

• An understanding of what Human Resources (HR) is, and a commitment to developing a career within HR.
• Excellent organisational and time management skills, and ability to meet deadlines.
• Confident communicator with strong written and verbal skills.
• Understanding of GDPR, confidentiality, Right to Work checks and DBS.
• Comfortable working independently while knowing when to seek guidance or escalate issues.
• Customer-focused mindset with a positive, can-do attitude and a commitment to delivering value.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).

What we can offer you

• The opportunity to build your career at a world-leading institution and be part of our mission to use science for humanity.
• Benefit from a sector-leading salary and remuneration package (including 41 days' annual leave and generous pension schemes).
• Interest-free season ticket loan schemes for travel.
• Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.

Further information

This is a fixed term 24 month, full-time post apprenticeship post.

The Staff ID & Vetting Team is part of the Compliance team within Imperial's People Function. As a People Function, our goal is to attract a diverse community of the highest calibre talent, deliver a sector-leading employee experience, and provide an efficient, effective, and integrated service to all who use our support.

If you require any further details about the role, please contact: Rebecca Stevenson – or Pippa Chalmers -

Available documents

Attached documents are available under links. Clicking a document link will initialize its download.

Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.

We reserve the right to close the advert prior to the closing date stated should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.

If you encounter any technical issues while applying online, please don't hesitate to email us at We're here to help.

About Imperial

Welcome to Imperial, a global top ten university where scientific imagination leads to world-changing impact.

Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world's toughest challenges. Whatever your role, your contribution will have a lasting impact.

As a member of our vibrant community of 22,000 students and 8,000 staff, you'll collaborate with passionate minds across nine London campuses and a global network.

This is your chance to help shape the future. We hope you'll join us at Imperial College London.

Our Culture

We work towards equality of opportunity, to eliminating discrimination, and to creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our webpages.

Our values are at the root of everything we do and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.

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