Office Manager

2 weeks ago

Solihull, Solihull, United Kingdom Emixa Full time £30,000 - £60,000 per year

As Office Manager at Emixa, you will take the lead in managing the day-to-day operations of the office, ensuring it runs smoothly, efficiently, and professionally, while also providing valuable support to the Senior Leadership Team (SLT). This role combines office management, executive support and customer training coordination — helping to create a well-organised and collaborative workplace that reflects Emixa's people-first culture and values.

Executive & Administrative Support

  • Arrange national and international travel, accommodation, and team itineraries.

Office Management & Operations

  • Oversee the day-to-day management of the Emixa office, ensuring a professional, safe, and welcoming environment.
  • Liaise with landlords, contractors, and suppliers to manage facilities, maintenance, and site compliance.
  • Manage reception, parking allocation, deliveries, and visitor processes, ensuring a positive experience for all guests.
  • Monitor and manage office budgets, supplies, and equipment, supporting sustainability and cost efficiency.
  • Act as Fire Warden, First Aid Officer, and Health & Safety coordinator for the office.
  • Ensure adherence to health and safety regulations, including new starter inductions.
  • Coordinate logistics and setup for on-site meetings and customer training sessions, ensuring all technical and hospitality requirements are met.

Systems & Communication

  • Maintain efficient document management systems using Microsoft Office, Teams, and SharePoint.
  • Support process improvements and contribute to initiatives that enhance efficiency and teamwork across the business.
  • Ensure the smooth flow of communication between teams, departments, and the Senior Leadership Team.

Skills & Attributes

  • Highly organised and detail-oriented with strong multitasking and prioritisation abilities.
  • Excellent interpersonal and communication skills with a proactive, can-do attitude.
  • Able to build trusted relationships across all levels of the organisation.
  • Strong problem-solving and decision-making skills.
  • Proficient in Microsoft Office Suite, Teams, and SharePoint.
  • Confidential, professional, and approachable — a true ambassador for Emixa's culture and values.

What We Offer

  • A competitive salary + OTE
  • Hybrid working
  • Private health insurance
  • 25 days paid holiday per year, plus Bank Holidays. Additional 1 day holiday for every 2 years served up to a total 30 days
  • Gym subsidy
  • Life Insurance
  • Employee Assistance Program (EAP)

About Emixa
Discover the realm of digital transformation with Emixa, a company experienced in driving innovation and progress. With a team of 530 professionals, we aspire to elevate the manufacturing industry to new heights. We offer an holistic approach to our customers to strengthen their organization. From standardized implementations, to tailored advice through management consulting and the usage of unique solutions such as low-code. Join us on our journey of growth towards becoming a leading consulting firm in our field.

Application process & contact
The application process starts with a phone or online introduction. Following that, we invite you to the office for an interview. Occasionally, we may request you to complete a case or assessment, and if there's a mutual fit, we'll extend a compelling offer.

Acquisition in response to this vacancy is not appreciated. The unsolicited submission of candidates does not create any obligation to collaborate or to pay a recruitment fee to the respective agency. We only work with carefully selected partners.

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