Finance and Operations Assistant

1 week ago

Bristol, Bristol, United Kingdom Unyfi Full time

Company:

Unyfi is a small, director-owned and managed procurement consultancy specialising in waste, energy, and merchant services. Founded in 2016 by Henry and Laurence, the company has grown organically with no external funding to £4m turnover. The business is still growing rapidly, with growth at around 25% for annum, Unyfi can offer the right candidate room to grow and progress as the organisation expands.

About the role:

The role will primarily be a finance role, but will span across both finance and operations, involving a significant amount of customer invoice queries/resolutions. Financial duties will initially revolve around purchase ledger and sales ledger, with a lot of scope to expand. The candidate will be required to work closely with the operations team to reconcile variances between expected activity and actuals, and to resolve any variances. See below for a more expansive list of duties.

This is a full time, permanent office-based role in central Bristol. 37.5 hrs per week.

Office Hours are 9:00 - 17:00

Start date: ASAP

Salary: £24,000-£28,000

Key duties include (not limited to):

Administrative duties

  • Manage incoming mail – purchase invoices, supplier/internal queries, incoming commissions, etc.
  • Customer invoice queries – liaising with suppliers and the operations team to reach a satisfactory solution in a timely manner

Purchase ledger

  • Process supplier invoices and credit notes
  • Prepare weekly bulk payment files
  • Supplier statement reconciliation
  • Dealing with supplier queries

Sales ledger

  • Import sales invoices from in-house CRM system
  • Issuing credit notes
  • Aged debtors reporting
  • Credit control – chasing aged debt
  • Direct debit receipts splitting
  • Dealing with customer queries

Cost reconciliation/control

  • Working closely with the operations team to resolve any variances
  • Reconciliation of expected activity vs actual activity using bespoke in-house system
  • Ensuring customer billing reflects actuals
  • Track and chase credit notes due from suppliers

Systems development

  • Identifying, driving, and implementing systems/process improvements
  • Assist with the scoping, design and testing of the in-house software

Ad-hoc financial duties

  • Ad-hoc reporting as required
  • Reconciliations and variance analyses
  • Operational customer quotes & queries (merchant)

Scope for more finance duties as you grow into the role

  • Bank reconciliations
  • Prepayments and Accruals
  • Cashflow forecasting and Budgeting
  • Fixed asset register and depreciation/amortisation
  • Preparation of monthly management accounts
  • Journal postings
  • VAT returns

The candidate

  • (REQUIRED) Minimum 1 year experience in a finance role OR a relevant qualification
  • (REQUIRED) Proficiency in Microsoft Office – particularly Excel
  • (PREFERRED) Experience with XERO
  • Ability to work with speed and accuracy
  • A desire to grow in the role and gain accountancy qualifications
  • Strong attention to detail with the ability to interpret data and derive insights.
  • Ability to take ownership of tasks and work independently
  • A willingness to support other tasks as required
  • A problem solver who can identify opportunities and suggest process improvements
  • Excellent interpersonal skills

Benefits

  • 30 days (plus bank holidays) of annual leave, 32 days of leave once completed 3 years of service
  • Company pension plan
  • Dental Plan
  • Life insurance
  • Cycle to work scheme
  • Personal Development Budget
  • Company Life Insurance policy after 1 year of service
  • Private Medical Insurance after 1 year of service
  • Frequent company trips, meals etc.

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