Parts Administrator

1 week ago

Derby DE NL, United Kingdom Available Car Full time £29,271 - £40,000 per year

Parts Administrator

Join Our Award-Winning Team at Available Car

Proudly voted Used Car Retailer of the Year for the last two years

Are you an experienced Parts Administrator looking for a new challenge? Do you thrive in a fast-paced, friendly, and professional environment? If so, we want to hear from you

At Available Car, we are a family-run business with a passion for providing outstanding service. We are currently looking for a Parts Administrator to support our busy Preparation Centre in Sutton-in-Ashfield, ensuring parts, invoices, and workshop schedules are managed efficiently.

What you'll be doing:

  • Ordering & Managing Parts – Ordering parts as required, price and part matching, and ensuring timely availability.
  • Costing & Work Lines – Accurately recording and costing workshop jobs.
  • Invoice Processing – Verifying and inputting invoices to maintain accurate financial records.
  • Supplier Liaison – Communicating with suppliers to ensure correct pricing, stock availability, and timely deliveries.
  • General Administration – Handling queries, completing paperwork, and assisting with ad-hoc admin tasks.
  • Team Collaboration – Working closely with the Workshop, Parts, and Accounts departments to support operations.
  • Maintaining Professionalism – Keeping a friendly and professional attitude when dealing with internal teams and suppliers.

About you:

We are looking for a confident and proactive Parts Administrator with previous experience in the motor trade. You'll be working in a fast-paced environment, so the ability to multi-task and prioritise workloads is essential.

Skills & Experience Required:

  • Previous motor trade experience – Knowledge of car parts & accessories is essential.
  • IT proficiency – Comfortable using Microsoft Office and parts management systems (CDK Drive/Kerridge experience is advantageous).
  • Strong communication skills – Ability to liaise with team members at all levels and maintain professional relationships with suppliers.
  • Attention to detail – Accuracy in invoicing, costing, and administration.
  • Organised & self-motivated – Able to work independently and as part of a team, completing tasks within set timeframes.
  • Problem-solving skills – Ability to handle internal and external queries efficiently.

What we offer:

  • 22 days holiday + bank holidays – Plus increases with length of service.
  • Long Service Awards – Recognition for your dedication.
  • Employee Discount Scheme – Exclusive savings for Available Car employees.
  • Referral Program – Recommend a friend and get rewarded
  • Death in Service Benefit – Providing peace of mind for your loved ones.
  • Friendly Team Environment – Be part of a supportive and professional team.

If you have the experience, skills, and passion for this role, we'd love to hear from you

Job Type: Full-time

Pay: £29,271.59 per year

Benefits:

  • Additional leave
  • Company events
  • Company pension
  • Employee discount
  • Enhanced maternity leave
  • Enhanced paternity leave
  • Free parking
  • On-site parking
  • Referral programme
  • Store discount

Experience:

  • Parts department: 1 year (required)

Licence/Certification:

  • Driving Licence (required)

Work Location: In person

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