Receptionist (part-time, term time)

Responsible to: Senior School and Sixth Form Administration Managers

Location: We are looking for a receptionist to support two of our Cambridge schools, both sites are within a short walking distance.

Role Description

To assist with the smooth running of the school reception undertaking administrative duties as required to support the school office.

Main Responsibilities:

● Greeting visitors, ensuring a professional "front of house" service to students, parents and visitors.

● Ensuring all visitors are signed in and out of the building and met by the relevant member of staff.

● Monitoring and chasing student absences. Locating pupils where necessary.

● Working with the wider administration team to assist with responding to all enquiries from visitors, parents, staff and students (by phone and email) and ensure all matters are dealt with promptly and appropriately.

●Keep all pupil records on the MIS up to date - addresses, contact details, medical information etc.

● Maintain office equipment, books and stationary supplies.

● Administer first aid to students and keep first aid boxes replenished by ordering supplies as needed.

● Send out parent communications via ParentMail and MIS system.

● Provide support for open days, entrance testing and parents evenings.

● Assist the Office Managers with any other admin tasks, as required.

● Cover at other school receptions if and when required.

General Responsibilities

● Act as an excellent ambassador for Stephen Perse at all times.

● Build and maintain good working relationships with all Stephen Perse colleagues.

● Assist as necessary in other Stephen Perse areas at peak times.

●Work at all times towards the aims and goals of Stephen Perse and any individual objectives and targets you may have agreed.

● Proactively identify areas for improvements within Stephen Perse.

● Actively promote Stephen Perse Equal Opportunities Policy, encouraging staff awareness and participation in all areas.

● Act in accordance with the Data Protection principles at all times.

●Adhere at all times to Stephen Perse operational and employment policies and procedures.

● Take care of your own health and safety and that of people who may be affected by what you do (or do not do).

● Cooperate with others on health and safety, and not interfere with, or misuse, anything provided for your health, safety or welfare.

●Follow the training you have received when using any work items Stephen Perse has provided.

● Adhere to Stephen Perse's Privacy Notice and ensure private and confidential data is kept secure and disposed of in the appropriate manner.

This job description is not necessarilycomprehensive and the position holder will be required to carry out such other duties as may reasonably be required within the general scope and level of the post.

Safeguarding and welfare of children

The post holder's responsibility for promoting and safeguarding the welfare of children and young persons for whom s/he is responsible, or with whom s/he comes into contact, will be to adhere to and ensure compliance with Stephen Perse's Safeguarding and Child Protection Policy statement at all times. If, in the course of carrying out the duties of the post, the role-holder becomes aware of any actual or potential risks to the safety or welfare of children in the School, s/he must report any concerns to the School's Designated Person or the Stephen Perse Designated Safeguarding Lead.

All employees of Stephen Perse adhere to the Safer Working Practices guidance and all teaching staff are required to adhere to the Teaching Standards which can be found on the government website.

Terms and conditions

All appointments for Stephen Perse are subject to satisfactory reference and disclosure and barring service (DBS) checks, suitability to work with children checks, online checks, proof of identity and eligibility to work in the UK, completion of a medical questionnaire and proof of qualifications.

Hours of work

This role is part-time and term-time, working 15 hours per week, 35.2 weeks per year (to include 5 INSET days).

Working 08:00-16:00 on Thursdays and Fridays.

Salary

£8,465 per annum (£26,690 FTE) - £8,975 per annum (£28,300 FTE). As this role is starting part way through the academic year, this figure will be pro-rated.

Job Types: Part-time, Permanent

Pay: £8,465.00-£8,975.00 per year

Expected hours: 15 per week

Benefits:

• Canteen
• Cycle to work scheme
• Discounted or free food
• Free flu jabs
• Health & wellbeing programme

Work Location: In person

Application deadline: 10/12/2025

Expected start date: 05/01/2026