Gallery Services Coordinator

Job Title: Gallery Services Coordinator - Fine Art Logistics
Location: South London
Employment Type: Permanent, Full-time
Start date: Immediate Start
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About us
Crown Worldwide Group is a privately owned, global logistics company founded in 1965 and headquartered in Hong Kong. We are an extraordinary and purposeful business committed to making it simpler to live, work and do business anywhere in the world, delivered through our broad portfolio of complementary brands. Together these enable us to; relocate people's lives and possessions, help companies move teams to new locations near and far and help them manage their workspaces. We also transport, store and install precious art collections and keep company data and records safe, yet accessible.   

We oversee a wide-ranging CSR program which supports local and global charities, actively champions employee wellbeing and continually seeks to reduce our environmental footprint. We are also proud of our diverse and inclusive culture. This provides all our employees with a sense of belonging which allows them to reach their full potential.
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About the Role 
At Crown Fine Art, we specialise in the safe handling, transportation, and installation of priceless artworks. As a part of the team, you'll be part of a team that works behind the scenes to ensure every masterpiece is treated with the respect and precision it deserves.
The Gallery Services Coordinator manages multiple art logistics projects, ensuring they run smoothly, on time, and within budget. Key tasks include coordinating resources and handling essential administrative duties. 

Reporting to the Head of Gallery Services, this role works closely with internal teams and external partners to deliver integrated services for Crown Fine Art, supporting operational excellence and contributes to the strategic goals of quality and customer satisfaction.
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What You'll Do

•    Assist with the incoming sales enquiries coming into the Branch

•    Estimate preparation, management and invoicing of individual job files

•    Co-ordinating UK and international shipping & storage requirements for Crown Fine Art. 

•    Preparing relevant paperwork, including:

o    Ops staff collection & delivery paperwork 
o    pro-forma invoices 
o    insurance certificates 
o    export licences 
o    packing lists of artworks 
o    export/import documentation

•    Responding to client enquiries and liaising with clients on a day-to-day basis.

•    Coordinating with relevant colleagues in other departments to provide the best possible service to clients (transport, warehouse services, case making).
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What We're Looking For

• years' experience in Fine Art Logistics, ideally within the Gallery Services sector. 

•    Be experienced in the leadership and development of people.

•    Have proven exceptional interpersonal skills and the ability to build collaborative relationships with multiple and diverse stakeholders.

•    Have well-developed administration and organisation skills with strong attention to detail.

•    Possess strong verbal and written communication and presentation skills.

•    Have proven experience in face-to-face customer counselling roles.

•    Have an understanding and awareness of cultural sensitivity.
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Why Join Crown Fine Art

•    Join a company celebrated for its care, expertise, and commitment to quality service.

•    Grow with ongoing training designed to develop your skills and support your career ambitions.

•    Develop your skills and collaborate on innovative solutions in an international, supportive environment. 

•    Join collaborative team that values your ideas and encourages diversity and creativity.

•    Enjoy a culture built on integrity, respect, and excellence.

•    Contribute to sustainability and responsible business practices worldwide
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Shape Your Future with a Global Leader—Where Every Talent Finds Its Crown
Apply now or share this opportunity with someone who'd be a perfect fit.

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Crown is an equal opportunities employer 
We are committed to providing equal employment opportunities to all qualified individuals without regard to race, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, military/veteran status, or any other characteristic protected by law.
Crown welcomes applications from all suitably qualified candidates eligible to live and work in the designated geographical region.  We are committed to diversity, and to employee well-being, engagement and development.
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