Workplace Coordinator

3 days ago

London, Greater London, United Kingdom DRW Full time £30,000 - £60,000 per year

DRW
is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our own capital and trading at our own risk.

Headquartered in Chicago with offices throughout the U.S., Canada, Europe, and Asia, we trade a variety of asset classes including Fixed Income, ETFs, Equities, FX, Commodities and Energy across all major global markets. We have also leveraged our expertise and technology to expand into three non-traditional strategies: real estate, venture capital and cryptoassets.

We operate with respect, curiosity and open minds. The people who thrive here share our belief that it's not just what we do that matters–it's how we do it.
DRW
is a place of high expectations, integrity, innovation and a willingness to challenge consensus.

DRW is currently seeking a
Workplace Coordinator
for our London office. This role will provide general facilities and office support and report to the London Workplace Manager.

Responsibilities

  • Organize and host building subcontractor visits/servicing on site.
  • Day-to-day management of catering, cleaning, and plant contracts.
  • Manage weekly kitchen-appliance cleaning and ongoing maintenance schedules.
  • Raise building and parking permits.
  • Lead end-to-end Vicinitee ticket management and maintain accurate records.
  • Assist with workplace-related projects (e.g., construction).
  • Manage office onboarding/offboarding: maintain photo directory; coordinate building access and badges/keys.
  • Serve as Health & Safety Officer and Fire Marshal: annual fire-risk assessment, evacuation drills and internal comms, PAT (portable appliance) testing, and monthly fire-extinguisher checks.
  • Maintain office furniture and equipment; ensure general cleanliness and order.
  • Provide reception cover when required.
  • Handle ad-hoc workplace requests, including external errands, as needed.
  • Assist with office activities, events, and other business needs as assigned.
  • Attend and minute meetings with the Workplace Manager.
  • Manage off-site warehouse space.

Required Skills & Experience

  • 3+ years' administrative or facilities management experience.
  • Strong computer skills; proficiency in Microsoft Office (Word, PowerPoint, Excel).
  • Minimum A-Level education.
  • Self-motivated; able to work independently with minimal supervision.
  • Excellent interpersonal and communication skills.
  • Strong work ethic and team-player attitude; willing to help teammates as needed.
  • Flexible working style to meet changing business needs.
  • Ability to work under pressure.
  • Strong organizational and problem-solving skills.
  • Willingness to work occasional evenings or weekends.
  • Full UK driving license (for occasional off-site cover/errands).
  • Familiarity with Verkada and Lenel security systems (useful).
  • Interest in food, beverage, and events (useful).

For more information about DRW's processing activities and our use of job applicants' data, please view our Privacy Notice at
California residents, please review the California Privacy Notice for information about certain legal rights

  • Workplace Manager

    7 days ago

    London, Greater London, United Kingdom CBRE Global Workplace Solutions (GWS) Full time £40,000 - £80,000 per year

    Company DescriptionCBRE Global Workplace Solutions (GWS) collaborates with clients globally to address their unique organizational needs and develop strategies that drive strategic business outcomes. The company specializes in delivering tailored workplace solutions that balance short-term decisions and long-term goals. With its global reach and expertise,...

  • Workplace Coordinator

    1 day ago

    London, Greater London, United Kingdom DRW Full time £30,000 - £50,000 per year

    DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our own capital and trading at our own risk.Headquartered in Chicago with offices...

  • Workplace Experience Coordinator

    3 days ago

    London, Greater London, United Kingdom Aptitude Software Full time £30,000 - £60,000 per year

    The Workplace Coordinator & Executive Assistant plays a dual role, ensuring smooth day-to-day running of the London office while providing executive administrative support to the Board and Senior Leadership Team (SLT). This role covers workplace management, office coordination, executive travel and diary management, meeting and event logistics, and general...

  • Workplace Experience Manager

    6 days ago

    London, Greater London, United Kingdom CBRE Global Workplace Solutions (GWS) Full time £60,000 - £120,000 per year

    About the Role:As a CBRE Workplace Experience Senior Manager, you will supervise employees and third parties that support several experience services. Examples of services include Hospitality, Reception, Meeting & Event Management, and administrative office duties.This job is part of the Workplace Experience function. They are responsible for providing...

  • Workplace Solutions Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Abri Group Full time £100,000 - £150,000 per year

    Are you someone who's proactive, a great team player and do you have a good eye for detail?If so, we have a great opportunity for you to join our Workplace Solutions team (Facilities) as a Workplace Solutions Coordinator to support our workplaces in our London office and make sure our colleagues have a great place to work.Abri's Workplace Solutions team are...

  • Workplace & Facilities Project Coordinator - London

    2 days ago

    London, Greater London, United Kingdom Tesla Full time £40,000 - £70,000 per year

    What To ExpectOur facilities are at the forefront of Tesla's mission, supporting the daily operations that power our teams and shape the employee experience. We are looking for a highly organized and motivated Operations Coordinator to ensure our HQ operates smoothly, efficiently, and in alignment with our high standards.This hybrid role focuses on project...

  • Workplace Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Devonshire Full time £30,000 - £40,000 per year

    Job SummaryAs Workplace Operator you will work collaboratively with our clients to deliver the future of agile, connected and high performing workplace. Working for Paragon's Client Partner, a well-established Law Firm based in Holburn, you will be responsible for ensuring seamless access to a range of services such as Records Management and Distribution...

  • Workplace Support Coordinator, 2916

    2 weeks ago

    London, Greater London, United Kingdom Hannover Re Full time £25,000 - £35,000 per year

    The RoleThis role will play a key part in supporting the smooth operation of our London office, with a primary focus on managing postal and delivery services. The role will also provide wider support to the Workplace Management Team across Health & Safety, ad-hoc projects, and general facilities coordination, ensuring a safe, efficient, and welcoming...

  • Workplace Services Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Osborne Clarke Full time £25,000 - £35,000 per year

    Role profileWe have a great opportunity for a Workplace Services Coordinator to support our Workplace Services Team in delivering a 5-star service to internal customers.The role is based on-site in our London office providing cover between the hours of 9am to 5:30pm with some flexibility and may include visits to our other UK offices.The RoleYou will have a...

  • Workplace Services Coordinator

    7 days ago

    London, Greater London, United Kingdom Osborne Clarke Full time £25,000 - £40,000 per year

    We have a great opportunity for a Workplace ServicesCoordinator to support our Workplace Services Team in delivering a 5-starservice to internal customers. The role is based on-site in our London office providingcover between the hours of 9am to 5:30pm with some flexibility and may includevisits to our other UK offices.The Role:You will have a primary focus...