School Administrator/Receptionist

7 days ago

Henley on Thames RG HS, United Kingdom Wishford Schools Full time

St Mary's Prep are looking for a part time School Administrator/Receptionist to provide a welcoming and professional first point of contact for visitors, parents, and staff, while ensuring the smooth running of the school's reception and administrative functions. This role supports the Operations Manager and Senior Leadership Team with accurate, efficient, and timely administration.

Hours, Salary & Benefits:

Hours: 20 hours per week, term time only, fixed term contract role.

Hours can be worked 4 hours x 5 days or 5 hours x 4 days per week.

Contract from January 26 until July 26.

Salary: £9,304.02 pa (rising to £9,685.02 pa from Easter 2026)

Benefits:

  • Means tested staff discount
  • 5% employer pension
  • Complementary lunch during term time cooked on site by our inhouse chefs
  • 20.5 days pro-rata paid holiday + bank holiday
  • Access to the group's counselling scheme
  • Personal accident at work cover
  • Shopping discount card
  • Access to fully funded apprenticeships
  • Discretionary Christmas stand down
  • Opportunities for career development within the Wishford group of schools

Job Description:

  • Manage the reception area, greeting visitors and contractors professionally and ensuring security and safeguarding procedures are followed.
  • Answer telephone calls promptly and handle general queries in a professional manner.
  • Support prospective parent enquiries in the absence of the Admissions Manager.
  • Maintain pupil attendance records, monitor registers, and produce attendance reports as required.
  • Handle general school administration, including post, printing, and distribution of communications and pupil reports.
  • Collect and record pupil data, including dietary and medical information, and ensure timely input into the MIS system.
  • Provide administrative support for after-school and holiday club provision, including invoicing and registers.
  • Assist with arrangements for educational visits, including bookings and preparation of paperwork.
  • Provide administrative support to the Senior Leadership Team, including the Head, Operations Manager, Deputy Head, Finance Manager, DSL, and Head of Early Years.
  • Liaise with the site team to maintain a tidy and well-stocked reception and communal areas.
  • Act as the school's First Aid Coordinator.
  • Operate flexibly within the Admin Team, supporting other duties as required.

Person Specification

Essential:

  • Excellent people skills with a friendly and professional manner.
  • Strong customer care awareness and telephone etiquette.
  • High attention to detail and accuracy.
  • Confident with IT and basic office software (Word, Excel, Outlook).
  • Ability to plan, organise, and prioritise tasks effectively.
  • Reliable, flexible, and able to work under pressure.
  • Initiative and commitment to time-critical duties.
  • Educated to GCSE level (Maths and English A*-C or equivalent).

Desirable:

  • Experience in a reception or office administration role.
  • Experience delivering excellent customer service.
  • First Aid qualification.
  • Customer Service training.
  • Qualification in computer literacy (Word, Excel, Outlook).

To apply, please complete an application form - found here -

Please note all applications submitted after 19th December 25, will be responded to week commencing 5th January 26.

Job Types: Part-time, Fixed term contract

Contract length: 6 months

Pay: £9,304.02-£9,685.02 per year

Expected hours: 20 per week

Benefits:

  • Company pension
  • Employee discount

Work Location: In person

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