Recruitment Coordinator

Role Summary

Foster + Partners is one of the world's leading architecture and design studios, with over 2,500 people worldwide. Known for our innovation, ambition and global impact, we're entering an exciting new phase - reimagining how we attract and engage the brightest talent to shape the future of design.

This is a key role supporting our Talent Acquisition team by coordinating recruitment activities and proactively sourcing high-quality candidates across multiple disciplines. You'll be the operational backbone of recruitment delivery - managing processes efficiently and engaging candidates with professionalismand care. Your sourcing skills will help uncover diverse talent pipelines for our specialist, corporate, early careers, and architecture hires.

You'll be a vital part of the Talent Acquisition team at Foster + Partners - helping us hire brilliant people who will shape the future of design. If you're organised, proactive and passionate about sourcing and recruitment operations, this is a fantastic opportunity to grow your career in a world- class creative environment.

Role Definition

Job Title:
Recruitment Coordinator

ReportingTo
: Talent Acquisition Operations Manager

Responsibilities

Recruitment Coordination

• Manage and optimise the end-to-end recruitment administration process — from posting jobs, screening applications, scheduling interviews to coordinating offer letters and onboarding.
• Act as a primary point of contact for candidates, hiring managers, and external recruitment partners, ensuring clear and timely communication.
• Maintain ATS data integrity, reporting accuracy and compliance with recruitment policies and best practices.

Candidate Sourcing

• Partner with recruiters to understand hiring needs and design targeted sourcing strategies.
• Proactively source candidates using direct sourcing techniques, social media, job boards, and networks.
• Build and maintain talent pools, nurturing relationships with potential candidates for current and future roles across early careers, design, technical and business functions.
• Engage candidate and stakeholders with clarity, care, and attention to detail.
• Assist with diversity sourcing initiatives to support inclusive hiring.

Collaboration & Continuous Improvement

• Work closely with the wider TA team to ensure smooth recruitment workflows and a positive candidate experience.
• Partner with TA Operations Manager to support process improvements, data integrity and system optimisation
• Support employer brand initiatives through candidate engagement and sourcing outreach.
• Identify opportunities to improve recruitment processes and tools to increase inclusivity, efficiency and impact.

General

• Contribute, or otherwise assist, as required.
• Equity, diversity & inclusion (EDI) is a core priority. To support and champion the embedding of this focus as a collective workforce responsibility, EDI should be integrated, where relevant, into all workstreams.
• Thorough knowledge of and compliance with F+P procedures and standards.

Qualities and Skills Required

• Able to demonstrate ability to undertake the above responsibilities.
• Legally able to work in the country in which the position is based.
• Previous experience in a recruitment coordination, sourcing or talent acquisition support role - ideally within a fast-paced, professional or creative environment.
• Strong organisational skills with the ability to manage multiple tasks and priorities efficiently.
• Proactive and resourceful approach to candidate sourcingand pipeline development.
• Excellent communication skills, with a collaborative and customer-service mindset.
• Familiarity with ATS systems and recruitment tools; high attentionto detail and data accuracy.
• Passionate about great candidate experiences and inclusive recruitment practices.
• Data driven, helping to keep systems, reports and processes reliable and up to date.
• Able to manage sensitiveand sometimes confidential information.
• Self-motivated and able to take responsibility.
• Able to demonstrate initiativeand a proactive approach todaily tasks.
• Good interpersonal skills and able to work independently and as part of an effective team.
• Flexible attitude.
• Able to build good relationships at all levels, internally and externally.
• Resilient to cope with conflicting demands, able to prioritise duties and work effectively under pressure.
• Able to work as part of an effective team assisting and supporting team members.

This description reflects the core activities of the role but is not intended to be all-inclusive and other duties within the group/department may be required in addition to changes in the emphasis of duties as required from time to time. There is a requirement for the post holder to recognise this and adopt a flexible approach to work. Job descriptions will be reviewed regularly and where necessary revised in accordance with organisational needs. Any major changes will be discussed with the postholder.