VP or Head of Operations

Who are we?

CodeBase is a tech ecosystem support organisation and startup incubator that helps people build better tech startups. We help people build and grow better tech startups through community, education, and workspace. 

CodeBase has created and delivers startup programmes for a number of organisations including the Scottish Government, the UK Government, Local Authorities and large corporations. We promote and facilitate collaboration in tech innovation by working with startups, scaleups, corporates, governments, academia, investors and the third sector. CodeBase also delivers scaleup and corporate programmes across industry verticals such as law, health and energy, which connect and educate corporates, startups and scaleups.

CodeBase has offices in  Edinburgh, Glasgow, Stirling, Aberdeen, Dundee, Inverness, and Dumfries

CodeBase offers flexible workspace (hotdesking, coworking and office space), delivers expert accelerator and mentorship programmes, hosts a peer-led community for people in the startup ecosystem to meet and connect with each other, and delivers a wide range of collaborative industry-startup bridge programmes.

What are we looking for?

We are looking for an experienced Operations leader with a background across a range of business operations functions to join CodeBase.  You'll enjoy working in a fast changing environment, be able to delegate effectively, and be comfortable both solving problems at a strategic level and being hands on in the delivery of projects that will provide the biggest impact to the business. 

This would be well suited to someone who has experience as part of a larger operational team, has demonstrated leadership capabilities and wants to hone these capabilities  in an exciting environment.  We are open to applications from candidates at Head of and VP level (job title and salary will be dependent on experience).

Our Head of/VP Operations will be responsible for the Finance, IT, Building, and Corporate Operations functions of CodeBase, managing a team of subject experts in delivering these business critical functions.  You will work with our Leadership team, managers, and colleagues across the business to ensure we have robust processes in place to ensure the smooth day-to-day operation of the business, as well as management of critical business functions.  

What will you be doing?

• Acting as deputy to the SVP of Operations
• Owning operational delivery across buildings, IT and internal processes, leading day-to-day operations (to include areas such as IT, buildings, and procurement) and overseeing Ops team meetings
• Holding budget authority for operational spend; preparing budgets for sign-off by the SVP of Operations and the Head of Finance
• Coordinating ad-hoc special projects as delegated by the SVP of Operations
• Acting as an escalation point for risks and issues
• Line managing an Operations Manager, Buildings Operations Manager and IT Manager
• Overseeing insurance and vendor management with a focus on value and compliance
• Sense checking supplier contracts up to a set financial and risk level.

What do we need from you?

• Senior operations leadership experience,  you'll ideally have experience in at least 2-3 of the following areas: overseeing an IT function, building operations function, ongoing purchasing, and day to day legal queries.
• Budget ownership experience
• Understanding of standard financial statements
• Experience of reviewing contracts (e.g. supplier contracts, grant agreements, non-disclosure agreements, etc.)
• Vendor management experience
• Cross-functional project delivery experience
• People leadership and stakeholder management experience

Please also tell us if you have:

• Any relevant qualifications for the role
• An interest or experience in the tech startup ecosystem

What will you get?

• £60k - £75k per annum depending on experience
• 4 day working week (please note that this role will require out of hours working from time to time for which you will receive time off in lieu)
• 23 days holiday + 2 weeks off over Christmas and New Year
• 10% employer pension contribution on Qualifying Earnings
• 12 weeks maternity or paternity leave at full pay
• Bupa private medical and dental insurance
• Income protection insurance, death in service insurance, and critical illness insurance

About the job

Work Days: This role is 28 hours a week over 4 days (Tuesday - Friday preferred but can discuss other patterns if required), 9am - 5pm

Location: Edinburgh - 37a Castle Terrace 

Start Date: January 2026

Contract: Permanent

How do you apply?

We strongly believe that diversity is a tremendous asset in every part of life and that no one should be held back by their background or culture. It is our responsibility to ensure that our team and our community reflects this by being diverse, inclusive, equal and fair. If this resonates with you, then we want to hear from you.

The Process

We hire by posting a job description on our website and other online job boards, asking applicants to complete an application form with specific role related questions and to submit a tailored CV.

When we shortlist we give people a chance and overlook less than perfect academic performance or gaps on CVs as we know that structural inequalities, mental health challenges and family considerations can be unfairly held against people. We conduct a panel interview as part of our interview process. We then start a 3–6 month probationary period where we encourage open communication to ensure that we do everything we can to set you up to succeed in the role.

Key Dates and Links

The closing date for this role is
Wednesday 3rd December

at
9am

with interviews scheduled for
week commencing 8th December

. To apply for the role please click on the 'apply now' button to be redirected to our website.