Bids Coordinator

The Vacancy
We're recruiting for a Bids Coordinator to work in a team of Bid Managers and Document Managers to provide a key support role to the team and the wider business. This role can be based in either London, Glasgow or Edinburgh

What will your role look like?
This will be an opportunity to learn and develop within a specialised bid function that plays a critical role in supporting the business. The team are friendly, supportive and enthusiastic.

Though this is a varied role, your key tasks will include:

• Support Document Managers with the look and feel of the document, including formatting and design elements

• Provide bid coordination support to bid teams including:

• Accessing procurement portals

• Monitoring bids email address

• Proactively identify opportunities to use graphics and images to improve the proposal (working with Bid Managers, Document Managers and Designers)

• Support 'document' sub-project – identify key dates / times and milestones and identify document-related risks to the relevant Manager
• Analyse customer's RFP for document requirements (eg formatting / layout / submission requirements)
• Create response template and populate with standard library content and bespoke content provided by various contributors
• Source statistics requested during bids process and gather/compile appendices
• Proofread sections of the document as required
• Ensure final proposal is proofread, professionally laid-out, formatted and prepared for client submission
• Assist with the preparation and submission of complex, high-value strategic proposals

Additional Responsibilities

• Support creation / design of slides for bid presentations, where appropriate
• Develop tailored graphics / illustrations for inclusion in proposal

Work with the wider team to deliver change projects

To enjoy and succeed in this role, you will have:

• Experience of bids/proposals process is desirable
• Experience of working with different complexity of procurement portals
• Good level of English and grammar
• Exceptional attention to detail
• Very familiar with MS Word
• Good knowledge of other MS Office packages including PowerPoint and Excel

Personal Characteristics

• This is a great opportunity to develop your career, so a strong desire to learn, enthusiasm and commitment will be the most important attributes – above experience or academic qualifications
• Good communication skills – able to clearly communicate capacity and ask questions when needed
• Works calmly under pressure and able to work to tight deadlines
• A 'good eye for design' - able to produce an attractive and well-laid-out document

We would also encourage applications from candidates who perhaps do not possess all the attributes and experience listed above but are competent with the majority and would be able to quickly develop the additional skills and experience required in post with our full support. We would also love to hear about other knowledge and experience you may have that is not listed but could be of interest.

In addition to a competitive salary and access to our profit share scheme, we offer:

• A flexible selection of employee benefits, so you can choose a package that best matches your lifestyle and needs.
• A collaborative and encouraging work environment where your thinking and ideas are encouraged.
• On site mental health and wellbeing assistance.
• A commitment to helping you develop both personally and professionally, with mentoring opportunities and access to our award-winning learning portal, Aspire.
• Regular social activities, in addition to three days paid volunteering leave each year and a day's leave to celebrate your birthday.
• Hybrid working so you can enjoy the positive wellbeing of working from home as well as the benefits of meeting colleagues in our sociable, modern office environments – with the expectation of two 'in-office' days per week.
• A flexible working window, allowing colleagues the freedom to work flexibly between the hours of 7am and 7pm.

Please note, we recruit on a rolling basis so early applications are recommended to avoid disappointment.

We are committed to being open and transparent in our recruitment and reward processes. Please note that this vacancy does not currently meet the minimum salary threshold requirements for Skilled Worker sponsorship within the UK.

To avoid any disappointment, if you require sponsorship, we would encourage you to check whether you may be eligible for a discounted salary threshold, or to explore alternative routes to secure your right to work in the UK before submitting your application. If you meet the criteria outlined in the job description, we'll be happy to discuss your individual circumstances further with you.

About Us
Together, we've been building better futures for over 100 years. For our people, our clients and their people, our communities and the environment.

We thrive on tackling complex problems. And we believe those problems are best solved by diverse teams – diverse in skills, approaches and backgrounds. Our independence lets our people be themselves and think freely, while working in a collaborative, supportive environment. We love innovative, independent thinking and want everyone to share their ideas.

Working alongside employers, trustees and financial services institutions, we offer pensions, investments, benefits and risk consulting services, as well as data and technology solutions. With over 1000 employees and counting, we're one of the leading consultancies in our field and are proud to be recognised by numerous industry awards.

We're committed to developing our people and encourage everyone to carve out their own career path. We've many colleagues who started out in one team in the business and have ended up somewhere completely different, having had the chance to develop new skills and explore new passions.

We are continually working to improve our inclusive culture and employ diverse talent. We therefore welcome applications from people from all backgrounds, which includes but isn't limited to: age, disability, ethnic heritage, gender, marital or civil partnership status, neurodiversity, religion, sexual orientation, and socio-economic background.

Our hybrid working model offers the best of both worlds – home working as well as a fun, collaborative office environment - meaning flexible working patterns to accommodate individual needs. Find out more about our careers
here
.

If you need any assistance in relation to a personal requirement, medical condition or neurological difference during our selection process then please let us know.

Together, we can make this the best job you'll ever have.

We Offer
Our culture

We live and breathe our four values – friendly, confident, partnering and straightforward – and genuinely care about out people, clients, community and the environment.

Job satisfaction

Every employee can genuinely make a difference and contribute towards achieving our purpose – together, building better futures. Whether that's helping our clients build more secure financial futures, using your 3 days volunteering or helping us reduce our carbon footprint.

Reward and wellbeing

We offer competitive salaries, a share of company profits and an award-winning benefits package. We also take your mental, physical, social and financial wellbeing seriously, both in and outside of work.

Flexible working

We trust our people to work in a pattern that suits their circumstances with a healthy balance of home and office working.

Latest technology

We use the most up-to-date technology and software to match our ground-breaking business solutions that make life easier for us and our clients.

Career development

There is no linear path – learning opportunities are plentiful and empower you to carve out your own career.