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People Administrator

3 weeks ago

Birmingham, Birmingham, United Kingdom Engineius Full time £25,000 - £40,000 per year

We are seeking a proactive and organised
Part-Time People Administrator
to provide comprehensive administrative support across the employee lifecycle, ensuring the smooth running of HR operations and a positive employee experience. The role involves maintaining accurate records, coordinating HR processes, and supporting managers and employees with day-to-day HR needs.

About Engineius
Engineius' goal is simple: to make vehicle movement easy. We are on our way to creating the leading end-to-end movement solution in the UK for our customers (such as Hertz and The AA), delivered by our network of 600+ drivers and transport agents across the UK.

Since going live in April 2018, we have acquired over 80 clients, many of whom can claim to be amongst the largest players in the UK automotive industry. We are already one of the largest competitors in our space but have ambitions to grow much further and we are crazy about sustainability, to date we have saved fleets over 10,000,000 tonnes of CO2.

We are seeing our hard work paying off as we have won 7 awards, including Best Fleet Software three years in a row, a highly commended well-being award, two innovation awards, and one outstanding product of the year award. You can read about our awards here:

Key Responsibilities
Recruitment Support

  • Assist with organising recruitment activities, including scheduling interviews and liaising with candidates, under guidance from the Recruitment Manager.

Onboarding & Induction

  • Organise and coordinate inductions for new starters.
  • Carry out onboarding administration, including pre-employment checks, references and documentation.
  • Conduct regular check-ins with new starters during their probation period.
  • Liaise with line managers to arrange probation check-ins and prepare relevant probation letters.

Employee Lifecycle & Records Management

  • Ensure the HR system is kept accurate and up to date with employee information.
  • Process leavers and prepare all associated documentation.
  • Draft and issue formal HR correspondence (e.g. confirmation letters, probation and exit letters).
  • Maintain and update HR policies and procedures as required.

Attendance & Performance Support

  • Produce and distribute weekly attendance reports.
  • Liaise with managers to schedule attendance review meetings.
  • Provide support with employee relations processes, including note-taking during meetings.

Employee Engagement, Communication & Events

  • Organise and coordinate employee engagement surveys.
  • Support with preparing quarterly business updates and monthly team briefs.
  • Support line managers with arranging and coordinating employee training.

Health & Safety Administration

  • Assist with maintaining health and safety records, risk assessments, and incident reports.
  • Support the People Development Manager in preparing for audits.
  • Track and follow up on outstanding health and safety actions.
  • Provide general administrative support for health and safety initiatives to ensure compliance.

What Characteristics Are We Looking For?
Essential

  • Proven experience working in an HR role.
  • CIPD Level 3 qualification (or equivalent).
  • Strong organisational skills with excellent attention to detail.
  • Ability to manage confidential and sensitive information with discretion.
  • Good written and verbal communication skills.
  • A proactive and adaptable approach to work.
  • Strong interpersonal skills with the ability to build positive working relationships.
  • Competent IT skills, including Microsoft Office.
  • Ability to prioritise workload and meet deadlines.
  • A collaborative team player with a flexible attitude.

Desirable

  • Familiarity with HR systems or databases.
  • Knowledge of UK employment legislation and HR best practice.
  • Experience in drafting formal letters and documentation.
  • Confidence in taking minutes or notes during meetings.
  • Experience in supporting HR projects, events, or engagement initiatives.

What's In It For You
Grow with us
You will be part of a growing and ambitious company We want you to be happy and enjoy coming to work where you are surrounded by a supportive team.

In the heart of Birmingham
We are based in Birmingham city centre at Somerset House, only a 5-minute walk from Grand Central train station. In summer you can enjoy the rooftop terrace and views of the city

Socials and more
Social events and activities are held in the building once a month. We have quarterly company socials which in the past have been rooftop quiz nights, mini golf and a meal at Fazenda.

Fitness and wellbeing
Your wellbeing and health matters to us. In the building there is a gym and showers that you can use before, during or after work. If you like golf, you can enjoy practising on the golf simulator too.

Time to relax
Well-deserved time off Your annual leave will be pro‑rated according to your working hours. You'll also accrue additional pro‑rated leave for each completed year of service, up to a maximum of 5 years.

Join us
If you want to be part of a forward-thinking, sustainable company and you embrace positivity, we would love to hear from you