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Administrator to Company Secretarial Department

3 weeks ago

London, Greater London, United Kingdom BKL Full time £25,000 - £40,000 per year

Support the optimal running of the Company Secretarial team with tasks including:

  • Billing Administration: Managing the billing process for the Company Secretarial department, including maintaining the billing schedule, issuing invoices in line with engagement terms and ensuring accurate and up-to-date billing records are kept.
  • Compliance Diaries: Supporting the CoSec team with maintaining compliance diaries for filings and ensuring deadlines are met.
  • Document Management: Sending forms for e-signing and managing the submission of documents to Companies House, including follow-up to confirm receipt.
  • Data Entry: Entering individuals and entities into Co-Sec software.
  • Document Preparation: Assisting the the CoSec team with preparing documents such as registers and share certificates.
  • Communication: Liaising with internal and external stakeholders to ensure smooth communication and information flow.

Qualifications, Experience & Skills required

  • Proven experience in an administrative role, preferably within a company secretarial or legal environment
  • Effective communication skills, both written and verbal.
  • Strong problem-solving skills and the ability to handle multiple tasks simultaneously.
  • Exceptional attention to detail and accuracy.
  • Ability to prioritise
  • Ability to take direction and then work independently
  • Confident to ask questions and more direction as required
  • Strong organisational and time management skills.
  • Proficiency in Microsoft Office Suite

Our Vision:
We are creating a sustainable business where our people love to work, clients grow from our advice, and we achieve great things together.

What Makes Us Different:
Established 130 years ago, Wilson Wright is now part of BKL, an accounting, tax, and business advisory firm based in London.

As a longstanding member of DFK International, a global association of accounting firms, we support our clients worldwide when needed.

Our clients range in size from small sole traders to multinational groups. We believe they all have one thing in common: they want cutting-edge technical excellence with a hands-on, professional, and personal service that they can rely on to add value and deliver results.

Our holistic approach to service delivery means that our clients always have a central point of contact with a person who understands their issues. It also means our people understand a client's needs from every angle.

We aim to inspire and support each other to be at our best, so we can make a lasting difference to our clients, the community, and our firm. Take a look at this video to hear from our employees about our working environment:

Inclusion, diversity, and talent development are fundamental aspects of who we are, and we welcome applications from candidates who share and champion these values. You will play an integral part in helping to make this a great place to work.

What We Value

  • Think Big:
    We are always challenging ourselves to think differently and reimagine what's possible. This happens when we are open to new ideas: brave in how we suggest them, curious about exploring them, and enthusiastic in how we make them work.
  • In It Together:
    We are a business for everyone. We work together and care about each other so that we can all achieve our best. By building a more inclusive culture, we enable innovation and growth. Our choices, decisions, and actions have a positive impact on our people, our society, and the environment, helping create a sustainable business.
  • Take Pride:
    We work with conviction, seeking to be the best version of ourselves in everything we do. This belief is rooted in the confidence we have in ourselves, our team, our work, and our business. We understand and believe that we can all achieve remarkable things.
  • Do the Right Thing:
    We value fairness, honesty, and integrity above all else. We speak openly and fairly with each other to build relationships based on trust and respect. We're accountable for our actions and do what we say we'll do, even if it's not easy.
  • Enjoy It:
    We bring our whole selves to work every day – free to express our beliefs and share our unique perspectives in all that we do. We enjoy our time at work and know it's also important to enjoy our time at home. We laugh, have fun, and make this part of what we're known for.

Commitment to Information Security and Data Protection

At Wilson Wright and BKL, we are committed to maintaining the highest standards of information security and data protection through a comprehensive framework of policies and procedures. As part of this role, you will be expected to stay informed about these policies and ensure full compliance at all times. Adherence to our policies is critical, and failure to comply may result in disciplinary action in line with company procedures.