Company Secretarial Administrator

Department:
Administration

Location:
London UK

Description
To provide assistance to the Assistant Company Secretary and the Company Secretarial team as a whole in the delivery of high quality, professional company secretarial and corporate governance services to the business and to ensure a smooth operation of the Group and client's board and committee meetings. Be a team player and work closely with the Company Secretarial Assistant, providing cover in their absence.

Your New Role

• Working with the Company Secretarial team to schedule meetings, manage the CoSec calendar, and issue reminders for meeting papers to be submitted to the team.
• Book meeting rooms, order refreshments, organise attendance arrangements, and acting as the point of contact for related director/ member/ attendee queries (including IT access).
• Assist with the initial preparation of template agendas and other template documents involved in Board & Committee meeting support and maintain meeting attendance records.
• Assist with requesting and following up meeting papers and creating meeting packs.
• Filing contracts and signed minutes in accordance with Asta's procedures.
• Assist with updating the library of appropriate policies and procedures to achieve compliance with relevant regulatory and legal requirements and monitor adherence to the procedures.
• Provide administrative support to the team, as may be required from time to time.
• Provide cover for any team member in their absence if requested (which may include attending and minuting meetings) and provide assistance to other members of the team during busy periods
• Monitor enquiries and requests for support on any company secretarial or governance matters addressed to the CoSec team, forwarding these to CoSec Team members or responding where appropriate.
• (i) File and locate contracts for all Asta CoSec entities or any other documents on the document retention system on the shared drive; iii) maintain the contracts register; iv) act as liaison between Syndicate clients and internal legal team in responding to NDA queries.
• Prepare documents for filing at Companies House using Diligent Entities.
• Undertake any project work as requested by the Assistant Company Secretary.
• Assist the Assistant Company Secretary in maintaining good corporate governance for the Group including maintaining meeting attendance records, and reviewing/updating terms of reference and policies and procedures for Group companies as requested.

What You'll Bring to the Role
Key personal skills

• Good interpersonal skills - friendly and approachable with the ability to deal with colleagues and clients at all levels in a professional and diplomatic manner
• Demonstrable commitment to development of professional Company Secretarial career
• Self-starter - able to display initiative and work with a degree of autonomy
• Strong organisational and writing skills and attention to detail
• Integrity and discretion
• Flexible and team player
• Analytical – the confidence to question where appropriate in order to reach the core issue

Key technical skills, knowledge and professional qualifications

• Progressing, about to embark or completed ICSA Professional Programme
• Good working knowledge of company secretarial "bread and butter" issues – (procedures for annual returns, appointment and termination of directors, issues and transfers of shares, directors and shareholder resolutions).
• Broad awareness of the Companies Act 2006, FCA/PRA and Lloyd's regulation and corporate governance
• Knowledge of Blueprint, Sharepoint and Diligent
• Strong working knowledge of all Microsoft Office packages, particularly Word

Benefits
Davies are committed to being a diverse and inclusive workplace. We welcome candidates of all genders, gender identity and expression, neurodiversity, sexual orientation, disability, physical appearance, body size, race, age, nationality, and belief (or lack thereof).

• Join us and enjoy our ever-evolving benefits, including but not limited to:
• Reward platform – discounts for over 800 retailers
• 25 days holiday (rising with service)
• Well-being centre
• Recognition programme
• Family friendly employer
• Pension - company contribution at 10%
• Life Assurance (10 x basic salary)
• Private medical with an annual health check
• Development, training, and professional qualification
• Employee volunteering programme