HR and Training Administrator

Posts & hours:

HR & Training Administrator

Based at: SSL Hub B6 7JJ ( From time to time you may be required to work outside of your area of responsibility and at an alternative location)

Hours: 36.5 hours (Mon-Fri)

Salary: £ £ FTE)

At SSL we rely on diversity to deliver on our goals. We actively encourage applications from talented and qualified individuals from all walks of life regardless of race, gender, marital status, national origin, religion, sexual orientation, disability or age.

Disclosure

All roles will be subject to a successful disclosure at an appropriate level from the Disclosure and Barring Service (DBS), satisfactory reference check, qualifications' check, occupational health check and mandatory training prior to commencement of employment.

Role Purpose:

To provide efficient HR and Training Administration to the Human Resource Team and the Early Years (EY), Training and Leadership Manager and support all stakeholders in line with Company standards, HR and Training policies and procedures, employment legislation and best practice.

To undertake instruction from the EY, Training, and Leadership Manager, all training administration activities to support in managing early years, Apprenticeships, Graduates, Leadership, and general training activities.

To assist with onboarding new recruits, assisting managers and provide support on the HR Team systems ensuring data integrity and security.

At SSL, we work in partnership with Birmingham and Solihull Mental Health Foundation Trust (BSMHFT), to deliver facilities management, transport and other support services to over 50 sites across the West Midlands. Our team keeps expanding and since our establishment, in 2012, we have grown rapidly though the acquisition of new sites and services. At SSL we take pride in our focus to support and contribute to the Trust's aim which is to help people get better and challenge the stigma associated with mental illness.

Sustainability – All staff are expected to support SSL in meeting our 'Green' objectives, being responsible and considerate with regards to all 'resources' used and acting to minimise waste (e.g., products purchased, miles travelled, or power used). SSL is mandated to meet national carbon net zero targets and is being performance managed towards that achievement. Every member of staff wishing to work for SSL is expected to contribute to a greener and more sustainable organisation.

The health and safety of our staff is our top priority. We partner with our occupational health provider to check/offer vaccinations for Hepatitis B, Tetanus, Polio, Diphtheria, Measles, Mumps, and rubella (MMR) Varicella, Bacillus Calmette–Guérin (BCG) in line with recommended best practices for healthcare settings

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Training Administration

Induction

• Stock control and prepare Induction gift packs, order and prepare refreshments registers,
• Identify and notify new entrants and their line managers, remind attendees
• Update ESR with attendance Sheets and follow up on non-attendees with line managers

Mandatory Training, Performance, and Training

• Statutory and Mandatory training: Monthly chasing and report preparation for to Managers and Board
• Ensure Monthly probationary reviews completed on Work-Pal and report to Management and prepare statistics for Board Report
• Ensure quarterly check-ins taking place on workpal and annual appraisals

General Training Administration

• Monitor Training Inbox and maintain Training Calendar
• Booking rooms, preparing packs & materials for events including stationery orders etc Room set up and clear down where required.
• Purchasing: New Supplier set up/ Requisitions and PO's, CC payments for courses, Maintain Supplier list
• Control sheet updating: Request mgt, Finance control sheet etc
• Update Intranet and SharePoint administration
• Supporting Training matrix creation and group upskilling projects
• Regular ad hoc reporting and chasing when required
• Functional Skills booking for organisation.

Internal and External Training Courses

• Follow process for delegate management including Joining instructions monitoring attendance acceptance, preparing and processing 0registers and certificates etc
• Update training matrix and LMSworkpalal/ESR)
• OnBase filing of Certificates
• Ensure booking & payment documentation is filed centrally,
• Post courses check in/Evaluations completed.
• Chasing certificates & confirmation of attendance for external programmes

First pass external training course & provider investigation with guidance from Content/Training Expert Other:

• Responsible for confidential information and for determining whether or not this information can be shared, escalating when necessary.
• Provide information, both verbal and written, as requested from outside bodies.
• Ad hoc project work as directed by the Head of HR and EY, Leadership, and