Departmental Secretary

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we'll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

The Blood Sciences Department is initially separated into Automated Blood Sciences and Specialist Blood Sciences services. Automated Blood Sciences comprises the disciplines of Automated Clinical Chemistry, Routine Haematology, Routine Coagulation (NGH) and Blood Transfusion to which are managed by the site-specific Blood Sciences Laboratory Managers. Specialist Blood Sciences further encompasses the specialised disciplines including Cell Markers, Haemolysis, Immunology and Specialised Clinical Chemistry & Toxicology.

Blood Sciences is based on both major sites of Sheffield Teaching Hospital Foundation Trust at the Northern General and Royal Hallamshire Hospitals and provides a specialist analytical and advisory referral services for Immunology, Specialised Blood Sciences, and Haematology to hospitals and their laboratory services throughout the United Kingdom. Therefore, the unit is a substantial size and diverse in its operation, retaining a high proportion of clinical, scientific and the associated support staff.

These roles sit within the Blood Sciences Admin Team who provide admin support based at the Northern General Hospital and Royal Hallamshire Hospital and requires an experienced and proactive departmental secretary with a proven track record in team working in a hospital environment. The post holder must have a proven ability of working independently and take a proactive approach in their work.

Provision of a flexible administrative support service across the department as required by workload demands and agree priorities in liaison with the Administration Lead and/or Laboratory Managers.

In conjunction with line manager create, prepare, and format protocols, procedures and quality documentation for the department and directorate document control systems, i.e., Q-Pulse.

Print and distribute sensitive reports.

To participate in the audit of processes within the administration function as required by the Quality Management System to assist in the clinical governance of the service.

To pass on the enquiry to and to take and pass on appropriate messages promptly and efficiently and in a methodical and professional manner.

Arrange and service external, directorate and department meetings and in consultation with meeting chairs formulate agendas, co-ordinate papers, produce and distribute minutes of meetings and follow up action points arising.

Maintain a high standard of accuracy with keyboard skills.

Undertake photocopying, printing, scanning, sorting and distribution of documents to respective staff within the department.

Demonstrate working procedures and communicate own knowledge and understanding to others and provide advice and guidance and basic training to less experienced staff.

Undertakes other duties commensurate with grade, as and when require. 

Are you looking for an exciting new challenge in a place to take your career to the next level?  

Would you like to join a friendly, progressive, innovative team and play a part in the transformation of pathology services across South Yorkshire and Bassetlaw?

Do you want to work in a fully UKAS-accredited, modern laboratory environment where you can make a difference? 

The South Yorkshire and Bassetlaw (SYB) Pathology Partnership fully integrates the pathology services delivered on behalf of the Partner Trusts within the Integrated Care System (ICS) footprint;  Barnsley Hospital NHS Foundation Trust, Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust, Sheffield Children's NHS Foundation Trust, Sheffield Teaching Hospitals NHS Foundation Trust and The Rotherham NHS Foundation Trust.

The Pathology Partnership will provide the best possible service for patients and clinicians, improving health outcomes, delivering quality and efficiency benefits and ensuring a sustainable workforce for the longer term. 

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Please note that in order to comply with the UK Government's rules on Skilled Worker sponsorship, any applicants who do not meet the eligibility requirements or concessions on salary thresholds under the Skilled Worker visa will not be eligible to receive sponsorship from the Trust. Please keep this in mind when submitting your application. Further details on these concessions, and who qualifies for them, can be found here.

Candidates are advised to read the attached guidance on using AI technology. When you complete your application, you are required to declare that the information in your application form is true and complete. The personal statement is exactly that; personal.

When  selecting to apply via NHS Jobs, you will be redirected to our preferred recruitment system called Trac. You will be asked to create and submit your application  via the Trac recruitment system.

You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. All communications should be sent via your Trac system account.

If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.

Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there.

The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.

Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.

All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.

For more information about our organisation and the opportunities available, please visit our website and follow us on Twitter and Facebook