Office and Facilities Manager

1 week ago

Swindon, Swindon, United Kingdom STARK Full time

Office & Facilities Manager

About STARK

STARK is a new kind of defence technology company revolutionising the way autonomous systems are deployed across multiple domains. We design, develop, and manufacture high-performance unmanned systems that are software-defined, mass-scalable, and cost effective. This provides our operators with a decisive edge in highly contested environments.

We are focused on delivering deployable, high-performance systems, not future promises. In a time of rising threats, STARK is bolstering the technological edge of NATO Allies and their Partners to deter aggression and defend Europe today.

Your Mission

Your mission is to make the office run seamlessly while helping to build a workplace that people genuinely enjoy being part of. You will bring structure and organisation to a busy environment, create a sense of community, and make sure everything behind the scenes works. From planning events to supporting new joiners, you will play a key role in keeping the team connected, supported, and happy.

You will take ownership of the day-to-day running of the Swindon office, ensuring the workspace is efficient, well-maintained, and welcoming. This is a hands-on role that blends operational excellence, facilities management, and people focus.

Responsibilities

  • Oversee the smooth day-to-day running of the Swindon office, ensuring everything is organised, stocked, and functioning efficiently.
  • Manage facilities and building services including maintenance, cleaning, access, security, and utilities.
  • Schedule and manager routine maintenance for equipment and systems like HVAC, lighting and security alarms
  • Act as the main point of contact for suppliers & contractors, managing service contracts, invoices, and budgets
  • Supervise cleaning crews and maintenance staff
  • Ensure compliance with health and safety standards, first aid, and fire safety regulations.
  • Conduct regular inspections to check for safety hazards and ensure compliance with codes
  • Manage emergency planning and response protocols
  • Coordinate space planning, desk allocation, and office moves as the team grows.
  • Support onboarding and offboarding processes, arranging IT set-up, desks, welcome packs, and ensuring smooth transitions.
  • Coordinate meetings, manage schedules, and welcome visitors with professionalism and warmth.
  • Maintain stock of office and kitchen supplies and ensure the workspace remains tidy and welcoming.
  • Plan and deliver company events including team socials, company-wide gatherings, and seasonal celebrations.
  • Support senior leaders and teams with administrative and scheduling tasks as needed.
  • Anticipate needs, think ahead, and find ways to improve how things run.
  • Help create a positive, people-first culture through thoughtful touches and attention to detail.

Requirements

  • Proven experience in office management, operations, or facilities coordination.
  • Excellent organisational skills with the ability to prioritise and manage multiple projects at once.
  • Attention to detail and a proactive, solutions-focused approach.
  • Understanding of health and safety and building management best practices.
  • Experience managing suppliers, contractors, and budgets.
  • Comfortable working closely with senior leaders and able to communicate confidently and clearly.
  • Confident using Google Suite and other workplace management tools.
  • A team player who is approachable, helpful, and genuinely enjoys supporting others.
  • Adaptable and quick to respond when things change in a fast-paced environment
  • Must be eligible for UK SC clearance

  • Office and Facilities Manager

    2 weeks ago

    Swindon, Swindon, United Kingdom Stark Systems Full time

    About UsSTARK is a new kind of defence technology company revolutionising the way autonomous systems are deployed across multiple domains. We design, develop, and manufacture high-performance unmanned systems that are software-defined, mass-scalable, and cost effective. This provides our operators with a decisive edge in highly contested environments.We are...

  • Facilities Manager

    6 days ago

    Swindon, Swindon, United Kingdom Grafton Recruitment Full time £45,000 - £55,000 per year

    Facilities Manager - Hybrid | Fixed-Term ContractLocation:Hybrid (with travel to multiple UK office sites)Our client is seeking a skilled Facilities Manager to support their national operations on a fixed-term contract. This hybrid role offers the chance to lead and support facilities operations across a diverse portfolio of office...

  • Facilities Assistant VA2547

    1 week ago

    Swindon, Swindon, United Kingdom Anabas Full time £32,000 - £40,000 per year

    At Anabas, we're a dynamic National Facilities Management company dedicated to delivering outstanding workplace experiences for corporate office occupiers. We pride ourselves on creating welcoming, safe, and seamless environments for both staff and visitors, with service excellence at the heart of everything we do.The Opportunity We're currently seeking an...

  • Facilities Assistant VA2547

    1 week ago

    Swindon, Swindon, United Kingdom Anabas Full time £24,000 - £31,000 per year

    At Anabas, were a dynamic National Facilities Management company dedicated to delivering outstanding workplace experiences for corporate office occupiers. We pride ourselves on creating welcoming, safe, and seamless environments for both staff and visitors, with service excellence at the heart of everything we do.The OpportunityWere currently seeking an...

  • Facilities Assistant

    2 days ago

    Swindon, Swindon, United Kingdom Compass Group UK & Ireland – Healthcare Full time

    We're currently recruiting a dedicated Facilities Assistant to help ensure the smooth running of the operations in Healthcare on a full time basis, contracted to 37 hours per week.As a Facilities Assistant, you will use your skills to maintain a high standard of facility management with the wider facilities team. In return, you will have the chance to...

  • Home Health Facility Licensure

    2 days ago

    Swindon, Swindon, United Kingdom CenterWell Full time $58,700 - $70,400

    Become a part of our caring community and help us put health first We are seeking a detail-oriented and experienced Home Health Facility Licensure & Regulatory Compliance Analyst to join our team. The successful candidate will oversee facility licensing and certification processes, ensure ongoing regulatory compliance, and support our agency's commitment to...

  • Heating Engineer

    2 weeks ago

    Swindon, Swindon, United Kingdom Hewer Facilities Management Full time £44,000 - £50,000 per year

    We're hiring: Experienced Gas & Heating EngineersHewer Facilities Management are expanding — delivering responsive, high-quality heating works across the region.With 60 years of experience, Hewer FM is an award winning family-run business that has evolved into one of the region's leading facilities management providers. We pride ourselves on our...

  • Procurement Officer

    2 days ago

    Swindon, Swindon, United Kingdom UKRI Full time

    DescriptionUK Research & InnovationSalary: £37,841 per annum Band: UKRI Band DContract Type: Open ended Hours: Full-time (flexible working available)Location: Polaris House, Swindon, Wiltshire & Rutherford Appleton Laboratory, Harwell Campus, Didcot, Oxon (Min 2 days per week in the office, hybrid working available)Closing Date: 4th January 2026About the...

  • Security Officer

    2 days ago

    Swindon, Swindon, United Kingdom Swindon Borough Council Full time

    Swindon Borough Council are on an exciting journey to transform service delivery. We want our town to be the best it can be. Our ambitious vision in the new Swindon Plan is supported by realistic transformation programmes, with the people of Swindon at their heart. Because that's who we're doing it for – the communities and businesses that make our town...

  • QMS Officer

    2 days ago

    Swindon, Swindon, United Kingdom Catalent Pharma Solutions Full time

    QMS OfficerPosition Summary: Work Schedule: Monday – Friday 37.5 per week.Catalent is currently recruiting a QMS Officer to join our dynamic Quality team and play a key role in maintaining and enhancing our Quality Management System. This position involves a variety of responsibilities that ensure operational excellence and regulatory compliance across the...