Finance and Operations Coordinator

EMPOWERING LIVE

PMY is a full-service provider of technology, data, and creative solutions for the live environment.

With a growing global footprint across APAC, the USA, and EMEA, we are committed to delivering tailored, impactful solutions across sectors such as Sports & Entertainment, Stadiums & Arenas, Education, Public Sector & Infrastructure, and Retail.

We combine a global perspective with decades of experience, and deep local insight in key markets. At PMY, our goal is to deliver cutting-edge strategy, design, and operational services across the full technology ecosystem — powered by proprietary and bespoke intelligence solutions and activated by a passionate and experienced team.

• We aim to be the world's leading technology partner for the live environment, helping clients access critical insights, innovative capabilities, and end-to-end technical expertise that supports operational excellence and drives commercial and strategic success.
• Across our group, we work to embody the PMY ethos — striving to be professional, dynamic, collaborative, and creative partners.
• Each of our companies brings deep technical knowledge and diverse global experience, enabling us to provide a truly integrated, turn-key solution spanning consulting and design, implementation and operations, software, and data, as well as brand, creative, content, and fan experiences.

At PMY Group, we are proud to be working with more than 1,000 valued clients in 15 countries. We have built a team of more than 450 talented professionals with more than 40 years of combined industry experience.

POSITION OVERVIEW

The Finance & Operations Coordinator plays a key role in supporting the smooth running of day-to-day business activities across operations, logistics, finance, and customer support. This position is responsible for managing staff accommodation and supplier relationships, overseeing equipment and vehicle administration, and ensuring efficient handling of staff and supplier queries. The role also supports financial processes, including expense review, invoice processing, and month-end reconciliation, while maintaining accurate records across multiple systems. In addition, the coordinator assists with customer account management, billing runs, and payment tracking, helping to ensure timely and professional service delivery. This position requires strong organisational and communication skills, a keen eye for detail, and confidence working across multiple finance and administration platforms.

RESPONSIBILITIES

Operations & Logistics

• Manage staff accommodation bookings, budgets, and supplier relationships.

• Oversee Starlink distribution, tracking, and equipment management.

• Administer vehicle insurance and manage consumables and office supplies.

• Handle reception calls, help desk tickets, and general staff support queries.

Finance Administration

• Review and process staff expenses and supplier invoices (Expend, iCompleat, Xero).

• Maintain accurate records for purchase orders, payments, and credit notes.

• Prepare reports and assist with month-end reconciliation.

• Support supplier onboarding and respond to finance-related queries.

Systems & Customer Support

• Manage Mobius billing runs, account updates, and customer communications.

• Process payments, chase outstanding balances, and escalate support issues.

• Maintain accurate financial and operational data across systems.

• Contribute to a safe and healthy workplace, in accordance with PMY's Occupational Health and Safety Policies and relevant legislative requirements.

QUALIFICATIONS & SKILLS

• Bachelor's degree in Business Administration, Finance, Operations Management, or a related field (or equivalent experience).

• Proven experience in operations coordination, office administration, or finance support roles.

• Experience managing supplier relationships, budgets, and logistics processes.

• Familiarity with financial systems such as Xero, iCompleat, Expend, or similar platforms.

• Experience handling invoices, expenses, and reconciliation processes is highly desirable.

WHY PMY?

• Growth: Scale your career with diverse projects and continuous learning.

• Flexibility: Embrace a work-life balance with flexible hours and remote work opportunities.

• Impact: Your work directly transforms the venue experience for millions.

• Culture: Collaborate with a passionate team in a dynamic, innovative environment.

• Benefits: Competitive compensation, fun team events and opportunities for personal and professional growth.

We strive to build a team that reflects the diversity of the communities we work in. We welcome and encourage applications from traditionally underrepresented groups in the technology industry, including women, older people, people with a disability and ethnic minorities.