Executive Personal Assistant

7 days ago

Birmingham B, United Kingdom Brook-St Hiredonline Full time £40,000 - £60,000 per year

Executive Personal Assistant - Birmingham B4

  • £19.51-£22.64 per hour depending on experience

Hours:

  • Temporary around 3 months
  • Monday to Friday
  • 09:00-17:00
  • Starting ASAP

The role of Executive Personal Assistant:

  • Develop and maintain administrative systems to support the activities of the designated Pro Vice Chancellor(s) Director(s), Dean(s) or Senior Manager(s).
  • Review, establish and manage systems and record keeping within the designated office, ensuring information is accessible and retained in an appropriate manner.
  • Maintain a comprehensive and dynamic diary of appointments.
  • Maintain a detailed calendar of priorities, deadlines and key events and proactively advise on impending deadlines.
  • Prioritise, coordinate, and arrange meetings including the preparation of briefing material, distribution of papers and agendas and taking forward any points of action, as required.
  • Maintain records of work, issues pending and work in progress, and to prioritise work to meet both internal and external deadlines.
  • Prioritise, initiate, respond to and redirect where necessary internal and external communications and arrange for other members of staff to represent when necessary.
  • Support various key governance and committee activities including the collation of information, preparation of papers and reports, maintaining confidential records, dealing with queries and full committee support as required.
  • Support the Executive's external relation activities including the organisation of inward and outward visits and other events as required
  • Produce a wide range of reports, letters, papers and presentations, drafting appropriate correspondence on own initiative.

The ideal Executive Personal Assistant:

  • Experience of working in a higher education environment.
  • Experience of servicing committees
  • A high level of literacy and numeracy.
  • Excellent IT skills including advanced knowledge of word processing, spreadsheet and presentation software packages, preferably Microsoft Word, Excel and PowerPoint.
  • A degree or equivalent professional qualification.

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