Catalogue Data Administrator

Join OneAdvanced
This role is responsible for leading and coordinating the delivery of customer managed service projects and e-catalogue updates within Purchasing (Marketplace). It requires strong communication and stakeholder management capabilities, the ability to manage and prioritise multiple workstreams, and a proactive, solution-focused approach. You will work closely with customers and internal teams to ensure catalogue content is accurate, consistent, and delivered in line with commercial and service commitments.

This role is based at our York office, with the flexibility and remote working. Team members are typically expected to attend on-site 1–2 times per month.
What You Will Do

• Lead and manage end-to-end e-catalogue and managed service onboarding projects, including planning, prioritisation, scheduling, and delivery
• Act as the primary customer contact for managed service activities, capturing requirements, providing updates, and ensuring clear expectation-setting
• Coordinate internal teams and external stakeholders to ensure timely and high-quality delivery of catalogue changes and service enhancements
• Facilitate regular project status reviews, identifying risks and issues, and driving resolution to maintain delivery timelines
• Validate and review catalogue data to ensure accuracy and alignment with commercial and supplier specifications
• Drive continuous improvement across catalogue management processes, documentation, tools, and quality assurance methods
• Prepare, manipulate, and upload data using Excel to ensure accurate publication within the Purchasing platform

What You Will Have

• Confident engaging directly with customers and suppliers, able to clearly set expectations and manage high-profile stakeholders
• Strong analytical and problem-solving skills, with experience validating and preparing data in Excel
• Excellent written and verbal communication skills, with the ability to translate technical detail for non-technical audiences
• Highly organised, with the ability to manage multiple priorities and deliver to agreed timelines
• Strong attention to detail and commitment to accuracy in all deliverables
• Able to work independently while also collaborating effectively across teams

What We Do For You
Wellbeing focused
– Our people are our greatest assets, and ensuring everyone feels their best self to come to work is integral

• Annual Leave – 26 days of annual leave, plus public holidays and the ability to buy additional days
• Employee Assistance Programme – Free advice, support, and confidential counselling available 24/7 through Care First

Personal Growth
- Regardless of where you are at in your career, we're committed to enabling your growth personally and professionally

• Development Programmes – From Future Managers to Leadership Training, our development programmes help you get where you need to go
• Performance Bonus – Our Group-wide bonus scheme enables you to reap the rewards of your success
• Online Learning Platform: SkillsHub - Learning at your fingertips, anytime from anywhere. You can access our online library with relevant content for your career growth. We also offer a range of external training opportunities including apprenticeship.

Financial wellbeing -
We understand as well as your mental wellbeing, your financial wellbeing is really important

• Pension Scheme – Our plan with Scottish Widows offers 5% matched contribution by the company
• Income protection insurance – Providing you with support and assistance when you need it most

Recognition
– Highlighting and rewarding the great work our people do

• Performance & Talent – Our own technology platform that allows you to get real-time feedback, conversations and goals to help you become your best self

Making a Difference
– we provide opportunities to help our people make a difference to the causes they care about

• MatchIt – Fundraise for a cause close to your heart and OneAdvanced will match part of the funding
• Volunteering Time – Our volunteering leave scheme allows you to use your time to help those who need it
• Pennies from Heaven – donate the pennies from your pay check to help make a difference without lifting a finger

Who We Are
OneAdvanced is one of the UK's largest providers of business software and services serving 20,000+ global customers with an annual turnover of £330M+. We manage 1.5 million 111 calls per month, support over 2 million Further Education learners across the UK, handle over 10 million wills, and so much more. Our mission is to
power the world of work
and, as you can see, our software underpins some of the UK's most critical sectors.

We invest in our brilliant people. They are at the heart of our success as we strive to be a diverse, inclusive and engaging place to work that not only powers the world of work, but empowers the growth, ambitions and talent of our people.

To learn more about working at OneAdvanced please click here