Electrical Compliance Administrator

Salary Competitive Salary

Location Glasgow Head Office

Shift Pattern Days

This is a permanent, full time vacancy that will close in 8 days at 23:59 BST.

The Vacancy

Job Purpose:

The Electrical Compliance Administrator will report directly to the National Electrical Manager and play a key role in supporting the organisation's adherence to all relevant electrical regulations and specifications. This includes ensuring compliance across employees, both direct and subcontracted, and all associated projects.

The role involves maintaining and executing compliance directives, monitoring performance metrics, and conducting analysis to identify areas for improvement. Where necessary, the assistant will implement targeted interventions to support and enhance alignment with established electrical compliance standards.

Key Accountabilities:

• Conduct analytical and transactional assessments to evaluate electrical compliance performance across critical business areas.
• Act as the primary point of contact for statistical reporting inquiries related to electrical compliance, providing subject matter expertise and guidance.
• Collaborate with internal and external stakeholders to promote compliance, review operational processes, and monitor adherence to applicable regulations and policies.
• Support the timely completion of weekly, monthly, and annual performance reports and presentation materials for operational and compliance management teams.
• Provide secondary support for compliance-related performance processes and communications, ensuring consistency and accuracy across service lines.
• Ensure timely and accurate delivery of compliance reports to City Operational Managers and Subcontractor Managers.
• Liaise with internal departments and external partners to collect relevant data and updates for reporting and performance tracking.
• Maintain comprehensive documentation and records to support audit readiness and regulatory compliance.
• Drive continuous improvement in reporting processes to enhance clarity, accuracy, and operational efficiency.
• Monitor and follow up on outstanding compliance actions, escalating unresolved issues to ensure timely resolution.
• Assist the National Electrical Manager in tracking and managing EICR remedial actions across City Teams and subcontractors.

• Contribute to monthly compliance meetings with Operational Managers and Clients by preparing and presenting updates on PPM and remedial progress, including:

• Overview of current month's compliance metrics and PPM evaluations

• Assessment of aged tasks and overdue Planned Preventative Maintenance items

• Review of certification status and outstanding remedial action

People Responsibilities:

All personnel are responsible for ensuring that their personal information and required training certifications are kept accurate and up to date in the relevant systems.

Knowledge, Skills and Abilities:

• Demonstrated robust organisational capabilities complemented by meticulous attention to detail.

• Exceptional communication skills, proficient in both written and verbal modalities.

• A proactive and solution-oriented mindset, coupled with a strong willingness to engage in continuous learning.

• Acquainted with and possessing a working understanding of the Facilities Management.

• Possession of educational credentials equivalent to GCSE/Standard Grade level

• Knowledge and understanding of the Customer Contract

• Proficient in the extraction, collation, and presentation of performance data pertinent to business objectives

• Capability to operate effectively under pressure

• Demonstrated confidence in liaising with contractors

• Proven experience in cultivating robust working relationships with colleagues

• Openness to working flexible hours to meet business needs

• Competent in PC and Microsoft usage.

• Prior experience in delivering presentations to management is preferred

• CAFM System knowledge advantageous.

• A background in engineering or formal engineering qualifications would be considered an asset.

The Company

In 1985, husband and wife Willie and Susan Haughey established City Refrigeration Holdings. The pair set out with one goal – to make a positive change in the facilities management industry.

The Haugheys founded their enterprise on the values of collaboration and transparency, replacing client/contractor relationships with long-term, mutually beneficial partnerships. Each partner receives a unique strategy, shaped by the needs of the business and implemented by a bespoke, self-delivered model.

It is this focus that has allowed the City Group to grow from its humble beginnings into one of the world's most trusted facilities management companies. The business now employs over 12,000 people and has established divisions across Europe, Australia, North America and Asia. It has also diversified the services it offers to include maintenance and engineering, technical procurement and support, cleaning and ancillary services across retail, residential and commercial markets.

Now more than three decades into its story, City remains rooted in the core values established by the now Lord and Lady Haughey and remains passionate about sharing its unparalleled professionalism, quality, customer service and value with partners around the globe.

Our Benefits

Pension Scheme

Retail Discounts

Cycle to Work Scheme