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Administration Assistant

2 weeks ago

Gateshead NE SZ, United Kingdom William Hynes Civils Full time £24,420 - £33,374 per year

Administrative Assistant – Job Overview

We are seeking a highly organised and proactive Administrative Assistant to support the smooth daily operation of our office. This role requires strong communication skills, excellent attention to detail, and the ability to manage multiple responsibilities in a fast-paced environment. The ideal candidate will be confident working with internal teams, external partners, suppliers, subcontractors, and agencies while maintaining a high standard of professionalism in all interactions.

Key Responsibilities

  • Assist with overall office management, ensuring a well-organized and efficient work environment
  • Prepare, track, and manage purchase orders and other procurement documents
  • Maintain high attention to detail when handling emails, written communications, and documentation
  • Collect, review, and submit timesheets accurately and on schedule
  • Coordinate with agencies, suppliers, and subcontractors to support daily operations
  • Place orders for materials, equipment, or supplies as required
  • Serve as the primary point of contact for routine administrative questions or requests
  • Support scheduling, calendar management, and administrative workflows
  • Organize and maintain digital and physical filing systems
  • Assist with data entry, record keeping, and general administrative tasks
  • Prepare written correspondence, reports, and documentation as needed
  • Work collaboratively with team members to resolve issues and ensure tasks are completed efficiently

Skills & Experience

  • Proven experience in an administrative or office support role
  • Strong written and verbal communication skills
  • Exceptional organizational abilities with a high level of accuracy
  • Ability to multitask, prioritize, and meet deadlines
  • Comfortable working with subcontractors, external vendors, and suppliers
  • Proficiency with Apple technology (Mac, iPhone, iPad, iCloud, etc.)
  • Strong email etiquette and experience managing high-volume inboxes
  • Confident in working independently as well as part of a team

This position is ideal for candidates who are proactive, reliable, and eager to contribute to a professional team. All applicants should possess strong organisational skills and be comfortable working independently as well as part of a team.

Job Types: Full-time, Permanent

Pay: £24,420.00-£33,374.28 per year

Benefits:

  • Company events
  • Company pension
  • Free parking
  • Gym membership
  • On-site parking
  • Work from home

Work Location: In person