Project Co-Ordinator

JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   Retail Projects Operations Supervisor- AdminIntroduction: As a Retail Projects Operations Supervisor within the Cooling Technologies Division at Integral UK, you will be responsible for overseeing the successful administration and financial reporting of cooling projects from initiation to completion.Key Responsibilities:Project Planning and Execution:Support the operational managers to maintain their work in progress and debt profile.Support the operational managers to understand customer profitability.Raise applications for payment along with Project managers.Raise sales invoices in accordance with company policies.Ensure regular reviews are conducted of WIP reports and financial accounts, highlighting jobs over 60 days that are complete but not yet under application of identified as comprehensive.Help maintain the purchase order system.Assist in the preparation of financial reports as required.Provide administration support for the Contract Manager for financial queries.Input time sheets onto the relevant systems.Uploading information to the client's systems as required.Updating the clients CAFM system as required in a timely manner.Liaison with the operations team from engineer to director level.Covering other team members annual leave and sicknessCarry out other general administration duties as required from time to time.Ensure that the Company is always presented in a good light.Follow Company administration procedures.Carry out any other reasonable instruction from the line manager, their line managers or member of the senior management team.Attend team briefings as required.Co-operate with the company to allow it to fulfil its moral and legal duties and obligations.Requirements:Working towards, or have gained, a recognised finance qualification (preferably AAT)Proficient in Excel, Word and Microsoft OutlookGood IT skills – will be required to use internal company systemAbility to work as a teamAbility to prioritise workloadAttention to detail and accuracy are key attributesExcellent communication skillsLocation: On-site –Leicestershire, GBRIf this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements.  We're interested in getting to know you and what you bring to the table If you require any changes to the application process, please email or call +44 (0) to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process.   Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.