HR Recruitment Administrator

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Job Title: HR Recruitment Administrator

Hours: Full Time 37 hours per week (52 weeks per annum)

Key Responsibilities

Recruitment

· Liaise confidentiality with school leaders and coordinate end-to-end recruitment processes for teaching and support staff roles across the Trust

· Draft and publish job adverts on internal and external platforms

· Manage applications via the recruitment portal MyNewTerm, ensuring timely communication with candidates

· Promote vacancies via social media channels and professional networks to maximise reach and engagement

· Proactively source candidates from CV library, social media and networking

· Work with the HR Manager on Recruitment Campaigns including recruitment fairs.

· Schedule interviews, liaise with panel members, and prepare interview packs

· Support with onboarding including carrying out pre-employment checks including references, right to work, DBS, and qualifications

· Support with Interview where needed

· Support with Issuing offer letters and contracts in line with Trust policies

· Support and lead on Recruitment based projects

· Support the administration process for agency staff

Onboarding & Compliance

· Maintain accurate records of recruitment activity and candidate documentation

· Ensure all new starters are onboarded effectively, with induction materials and system access arranged

· Monitor compliance with Keeping Children Safe in Education (KCSIE) and safer recruitment guidelines

· Support the updating and maintaining of the Single Central Record (SCR) for all schools within the Trust

HR Support

· Respond to recruitment-related queries from candidates, hiring managers, and school leaders in a timely manner

· Having a customer service mindset

· Support HR colleagues with general administrative tasks including filing, data entry, and reporting

· Assist with exit interviews and leaver documentation where required

Other duties and responsibilities

To undertake any further training as identified in Chiltern Way Academy Trust review meetings.

Ensure that safe working practices are followed in respect of COSHH and other Risk assessment control measures.

Employees must comply with the provision of the 'Health and Safety at work Act 1974" and must take reasonable care for the health and safety of themselves and of other persons who may be affected by their acts of omissions whilst at work. Employees are also required to co-operate with their employer to enable them to perform or comply with any statutory provisions.

To work within and encourage the Trust's Equal Opportunity policy and contribute to diversity policies and programmes in relation to discriminatory behaviour.

To promote the safeguarding of children.

To use information technology systems as required to carry out the duties of the post in the most efficient and effective manner.

PERSON SPECIFICATION

Criteria Essential Desirable

Previous experience in recruitment or HR administration

Strong organisational skills with attention to detail

Must be able undertake recruitment fairs

Excellent written and verbal communication skills

Ability to manage multiple tasks and meet deadlines

Confident using Microsoft Office and HR systems

Understanding of confidentiality and data protection

Experience working in education or public sector

Experience with working with MyNewTerm

Knowledge of safer recruitment and KCSIE guidance

CIPD Level 3 or working towards (or equivalent experience)

Contribute to the overall aims and targets of the Trust, appreciate and support the roles of other members of staff team.

Attend INSET, appropriate training and relevant meetings as required and participate in the Academy's performance management process.

Job Types: Full-time, Permanent

Pay: £28,129.00-£30,174.00 per year

Benefits:

• Employee discount
• Free flu jabs
• Free parking
• On-site parking

Work Location: In person

Application deadline: 31/10/2025