Junior Company Secretarial Assistant

Shift Pattern:
Standard 40 Hour Week (United Kingdom)

Scheduled Weekly Hours:
40

Corporate Grade:
F - Officer

Reporting Line:
(UK Division) Legal & Company Secretariat

Location:
UK-London

Worker Type:
Permanent

The London Metal Exchange (LME) is the world's leading industrial metals marketplace, setting reference prices which are used globally. The efficiency and trust in our marketplace, the financial clout of London's wider financial sector, and the strength and robustness provided by London's legal system set us apart from any other exchange. The LME operates in a highly regulated environment requiring strong legal involvement and expertise both for its core business and the development of new products.

The firm is at an exciting point in its history and is now looking for a paralegal to join its legal department to help drive its strategic objectives and drive its next phase of growth.

The LME Governance and Company Secretarial Services Department is responsible for the promotion of effective and consistent governance of LME Group companies. This includes the provision of governance support to certain LME advisory forums in a way that helps to drive the growth of the organisation.

The team is seeking to recruit a Junior Company Secretarial Assistant, to be based in the LME's head office in London, to assist with a variety of interesting governance work and other tasks in support of the LME and LME Clear Boards. This role is suited to individuals who are hands-on, detail orientated and enthusiastic with demonstrable experience of governance work, preferably in a highly regulated financial services context. The role also provides the successful candidate a unique opportunity to work with a collegiate team, interact with very senior people, and to increase their knowledge of governance best practice, and of global financial markets more generally.

Responsibilities:
The focus of the role is junior advisory committee management and carrying out company secretarial, corporate governance and board support matters for companies within the LME Group. This includes (but is not limited to) the following:

• Supporting the end-to-end process for a number of the LME Group Advisory Committees including the overall facilitation of committee meetings, assisting with the preparation, collation and distribution of materials for the LME Group advisory committees and senior executive meetings;
• Taking high quality, accurate, formal and timely minutes of committee meetings;
• Where applicable, maintaining actions trackers for advisory committees and senior executive meetings, and liaising directly with action owners to ensure actions are progressed;
• Assisting with and carrying out routine company secretarial statutory compliance for LME Group companies (including the oversight of compliance with overseas filing requirements, where applicable, and completing Companies House filings);
• Supporting the delivery of corporate governance enhancements in line with regulatory expectations and LME Group requirements;
• Assisting on a wide range of company secretarial activities, including HKEX and external shareholder enquiries, company officer changes, committee operations and assisting on various ad-hoc governance related projects as instructed by the Senior Company Secretarial assistants;
• Organising Board Director travel and expenses as per LME Group policy;
• Dealing with general Board Director queries/requests; and
• Arranging Board and Committee meetings as directed by the Senior Assistant - including liaising with PAs for availability, booking rooms, and ordering catering.

Academic and Professional Qualifications Required:

• Excellent academics; and
• Open to studying towards the Chartered Governance Qualifying Programme or equivalent programme (MSc Corporate Governance). Preference will be given to candidates who can demonstrate progress made towards achieving the qualification.

Required Knowledge and Level of Experience:

• Demonstrable previous relevant experience, preferably gained in a professional services or regulated environment;
• As the role involves supporting the management of a portfolio of committees, experience in writing minutes of formal governance forums; formulating Agendas; and issuing committee papers is required;
• Knowledge of statutory obligations required by the Companies Act 2006 and corporate governance principles, including but not limited to the Corporate Governance Code
• Ideally previous subsidiary management experience
• An interest in corporate governance, law, business and finance;
• Computer literacy (including Microsoft Office applications), with an aptitude to learn and adapt to new technology.

Essential Skills And Personal Qualities

• Growth mindset, based on a commitment to continuous improvement;
• Emotional intelligence, with an ability to develop and maintain effective working relationships with senior internal and external stakeholders.
• A confident team player and natural collaborator, passionate about effecting change while remaining goal-focused and impact driven with minimal supervision;
• Detail focused with a track record of producing high quality work;
• Excellent communication skills with proven ability to write clearly, concisely, and simplify complex information for varied audiences;
• Self-motivated and the ability to work with the utmost integrity in a fast-paced, dynamic and challenging environment;
• Good judgement, tact and discretion;
• Balanced, measured, personable and adaptable;
• Excellent attention to detail
• Ability to prioritise and manage a varied workload
• Excellent organisational and time management skills.